Executive Assistant

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Act as the main Executive Assistant to the Chief Scientific Officer and Co-Founder, while also offering support to the Chief Commercial Officer, Chief Operating Officer, and Head of People.

• Manage intricate and frequently changing calendars across various time zones.

• Assess requests, resolve scheduling conflicts, and safeguard time for essential tasks.

• Arrange complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and other travel necessities.

• Anticipate needs and highlight competing priorities.

• Provide occasional personal-assistant assistance to the Chief Scientific Officer and Co-Founder.

• Collaborate with the EA & Chief of Staff to the CEO on leadership schedules, meetings, travel, and shared objectives.

• Identify conflicts, dependencies, and decisions that need attention before they become obstacles.

• Support cross-functional projects, including initiatives from the People team and company offsites.

⛳️ Requirements

• Over 5 years of experience assisting multiple senior executives in an early-stage, hypergrowth, or similarly dynamic environment.

• Proven experience in early-stage, hypergrowth, fast-paced, and high-pressure settings.

• Outstanding judgment, communication skills, discretion, and the ability to adapt to rapidly changing circumstances.

• Proficient in effective communication both verbally and in writing.

• Capable of working diplomatically with a diverse range of personalities.

• Skilled at managing sensitive information with a high level of confidentiality.

• Competent in supporting multiple executives without losing context.

• Possess the ability to take initiative and act independently without detailed guidance.

• Capable of managing competing priorities and adapting swiftly.

• Demonstrates clear communication and sound judgment.

• Proficient in utilizing AI tools to enhance workflows, automate repetitive tasks, and create operational efficiencies.

• Willingness to provide occasional personal-assistant support with discretion and confidentiality.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Generous paid time off and flexible working hours.

• Opportunities for professional development and career advancement.

• A dynamic and inclusive work environment.