Executive Assistant – Operations Coordinator

This is a fully remote position, open to applicants in Brazil, +5 more countries.

📋 Description

• Oversee the founder’s tasks, monitor ongoing commitments, organize meetings, prepare briefs, and ensure timely follow-ups on essential matters.

• Generate invoices, track outstanding payments, manage expenses, assist with monthly reconciliations, and collaborate with accountants and vendors in various countries.

• Administer contract templates, facilitate reviews and signatures, maintain documentation, and monitor agreements until completion.

• Engage with clients and business partners, keep precise CRM records, coordinate with vendors, and support recruitment efforts as necessary.

• Perform research, aid in travel planning, identify opportunities for workflow enhancements, and leverage AI tools to automate repetitive tasks to boost efficiency.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Operations Coordinator, or in a comparable position supporting senior leadership.

• Exceptional organizational and prioritization abilities, capable of managing multiple tasks and completing them independently.

• Strong follow-through, proactive communication, sound judgment, and meticulous attention to detail.

• Familiarity with administrative finance responsibilities such as invoicing, payment tracking, and expense management.

• Proficient in using CRM platforms, productivity applications, and AI tools in everyday workflows.

• Advanced English communication skills, both written and spoken.

• Reliable internet connection, a suitable computer, and a quiet, professional remote work environment.

• Availability to commit to 20 hours per week, including necessary morning availability in U.S. Central Time.

• Preferred Qualifications: Experience with contracts, international vendors, sales operations, customer success, or business development support.

🏝️ Benefits

• Opportunity to work in a dynamic and supportive environment.

• Flexible working hours to accommodate your schedule.

• Engage with a diverse range of projects and professionals.