Executive Assistant, Marketing Org

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Deliver high-touch, proactive assistance to 3–4+ Marketing Vice Presidents.

• Oversee intricate, high-volume executive calendars, travel arrangements, and meeting requests.

• Prioritize incoming requests, resolve scheduling conflicts, safeguard executive focus periods, and prepare leaders for impactful engagements.

• Collaborate with the Chief of Staff to the CMO and two Marketing Executive Assistants on executive coverage and team priorities.

• Coordinate coverage, exchange best practices, and ensure continuity during absences or peak periods.

• Organize and execute All Team meetings, AMAs, leadership meetings, planning sessions, and team offsite events.

• Manage agendas, coordinate logistics, oversee speakers, gather content, and support run-of-show activities.

• Handle expense reports and manage purchase orders.

• Provide accurate and timely support for administrative workflows.

• Manage sensitive information, executive communications, and high-priority requests with confidentiality.

• Enhance administrative processes, team communications, meeting structures, and operational practices.

• Act as the representative of Marketing leadership to employees, customers, partners, and external stakeholders.

⛳️ Requirements

• Minimum of 3 years in a progressive role as an Executive Assistant, senior administrative support, or equivalent coordination experience.

• Direct experience providing support for VP, SVP, or C-suite-level executives in a fast-paced, high-growth, or complex organization.

• Proficiency in English.

• Availability to work from 9:00 AM to 5:00 PM EST / US Eastern Coast hours.

• Flexibility to assist with occasional needs outside of regular business hours.

• Experience supporting multiple senior leaders concurrently, ideally with 3–4+ VP-level executives.

• Proven ability to manage multiple time zones, competing priorities, complex calendars, travel arrangements, and high-stakes meetings.

• Familiarity with executive meeting preparation and stakeholder coordination.

• Capability to act as a trusted partner and strategic gatekeeper.

• Experience collaborating within an Executive Assistant team.

• Expertise in coordinating leadership meetings, All Team meetings, offsites, customer events, and high-visibility virtual, hybrid, and in-person programs.

• Proven skills in handling confidential organizational, personnel, financial, and business information.

• Experience with processing expenses, purchase orders, invoices, vendor payments, and administrative financial workflows.

• Outstanding written and verbal communication skills.

• Ability to work independently with minimal supervision.

• Comfort in navigating ambiguity and shifting priorities.

• Proficiency in Google Workspace.

• Willingness to learn and adapt to evolving AI tools and technologies.

• Commitment to fostering a collaborative, inclusive, and people-first employee experience.

🏝️ Benefits

• Flexible work arrangements, including options for Remote or Office work.

• Accommodation support for travel limitations or other needs.

• Participation in in-person team and company events as applicable.

• AI-assisted candidate screening complemented by human hiring decisions.

• A global, award-winning company culture.

• Opportunities for employee connections with teams and peers.