Executive Assistant – Global Health, Genomic Data

This is a fully remote position, open to applicants in South Africa, +1 more country.

📋 Description

• Provide direct executive and administrative assistance to the founders.

• Manage and coordinate calendars and scheduling of meetings.

• Oversee incoming emails, responding to or flagging items as necessary.

• Promptly address important messages and meeting requests.

• Facilitate meetings with senior and international stakeholders.

• Follow up with contacts who have become unresponsive.

• Track ongoing conversations, commitments, and necessary follow-ups.

• Prepare and organize documents for meetings and external stakeholders.

• Conduct international research to identify suppliers, services, venues, and other resources.

• Assist in organizing events and managing travel-related needs.

• Research and coordinate local suppliers in international destinations.

• Support various personal and professional administrative tasks as needed.

• Maintain, create, organize, edit, and share documentation within Notion.

• Ensure Notion records are accurate and up-to-date.

• Organize and categorize company expenses efficiently.

• Convert expense data into actionable insights for weekly and monthly reviews.

• Prepare documentation for accountants, tax advisors, and legal counsel.

• Manage sensitive documents and monitor deadlines.

• Handle sensitive business, legal, scientific, and personal information with care.

• Uphold confidentiality and adhere to data security protocols.

⛳️ Requirements

• Prior experience as an Executive Assistant, Personal Assistant, Senior Administrator, or a similar position.

• Outstanding written English and professional email communication skills.

• Strong organizational and time-management capabilities.

• Exceptional attention to detail.

• Ability to effectively prioritize urgent tasks.

• Sound judgment and common sense.

• Proactive mindset with a "figure it out" attitude.

• Capability to work independently with minimal supervision.

• Experience in managing calendars, meetings, and correspondence.

• Familiarity with Notion.

• Comfortable using Slack for communication.

• Strong document management and administrative abilities.

• High level of discretion in handling confidential information.

• Familiarity with Claude or ChatGPT is a plus.

• Availability for part-time work of 20 hours per week.

🏝️ Benefits

• Fully remote position.

• $50 birthday bonus.

• $200 testimonial bonus.

• No tracking of work hours.