Executive Assistant, Global Energy Transition Initiative

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Deliver administrative assistance directly to the Senior Director of the Global Energy Transition Initiative and the wider ten-member team.

• Oversee the Senior Director’s calendar alongside the broader team calendars to ensure alignment.

• Develop and finalize scheduling polls, and support the arrangement of internal and external group meetings.

• Collaborate with the CWF travel agent to organize domestic and international travel arrangements, such as flights, hotels, ground transportation, and logistics.

• Liaise with funders and other essential stakeholders.

• Arrange logistics and materials for meetings and events.

• Assist with travel planning and expense reporting.

• Ensure the Senior Director is well-informed and prepared for meetings, events, and travel engagements.

• Gather background information and produce detailed itineraries for commitments.

• Operate under the guidance of the Associate Director, Programs Administration, who supervises the EA team and provides mentorship and workload direction.

• Contribute to ClimateWorks Foundation’s Global Energy Transition Initiative, aimed at transforming the global power sector towards clean energy in emerging economies.

⛳️ Requirements

• Over 5 years of administrative experience, including a minimum of 2 years in a senior administrator/executive assistant position.

• Experience collaborating with international partners and managing scheduling and coordination across various time zones.

• Proven track record of maintaining complex calendars and organizing meetings/events.

• Experience in working with a global team to plan logistics for successful group calls and meetings.

• Exceptional verbal and written communication skills; must be a native English speaker.

• Strong attention to detail and excellent organizational abilities.

• High level of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Google Docs.

• Capability to assess the relative importance of issues and take independent action to address them.

• Ability to remain composed under pressure, prioritize and manage multiple competing tasks effectively.

• Strong interpersonal communication skills.

• Aptitude for quickly and accurately analyzing problems and identifying suitable solutions.

• Discretion in handling sensitive matters.

• Demonstrated tact, poise, professionalism, diplomacy, and ability to collaborate with a diverse team and engage with individuals from various backgrounds.

• Proficient in working effectively and efficiently, both virtually and in person, with minimal supervision.

• Commitment to fostering a diverse, inclusive, and equitable work environment.

• Some travel required, at least a few times annually.

• Location in the UK preferred; candidates from Europe and the US East Coast will also be considered.

• BS or BA degree is desirable but not mandatory.

• Experience with Salesforce, Asana, and Stova or other event management platforms is a plus.

• Previous employment at a philanthropic and/or environmental organization is preferred.

🏝️ Benefits

• Competitive salary based on experience, with geographic differentials according to location.

• Comprehensive benefits package provided through Pebl, a third-party PEO.

• Annual opportunities to meet in person to build relationships.

• Staff in-town week held in San Francisco every year.

• Annual all-staff retreat.

• Departmental retreat each year.

• Commitment to equal employment opportunities and reasonable accommodations for individuals with disabilities.