Executive Assistant, Founder Support

This is a fully remote position, open to applicants in Peru, +4 more countries.

📋 Description

• Take full responsibility for the scheduling of multiple senior leaders.

• Anticipate changing priorities and identify conflicts before they arise.

• Create and distribute meeting invitations while upholding calendar standards.

• Manage scheduling across the US Eastern and Pacific time zones.

• Arrange flights, accommodations, and ground transportation.

• Develop comprehensive itineraries that consider time zones and back-to-back meetings.

• Address travel rebooking and troubleshooting, including conference arrangements and hotel blocks.

• Handle invoice processing and bill payments.

• Generate and submit expense reports, ensuring accurate coding, documentation, and reimbursements.

• Make outbound calls representing senior leaders.

• Schedule appointments, confirm meetings, and follow up with external contacts.

• Assist with logistical planning for team events, offsites, and retreats.

• Create simple processes and standard operating procedures as the company expands.

⛳️ Requirements

• Previous experience as an Executive or Administrative Assistant in a startup, VC-backed, or early-stage organization.

• Proficient in written and verbal English with outstanding communication capabilities.

• Comfortable and confident in making outbound calls on behalf of executives.

• Highly detail-oriented and dependable, demonstrating end-to-end follow-through without reminders.

• Persistent and composed under pressure.

• Able to operate without a fixed job description and ready to support team needs as they arise.

• Familiar with AI tools such as Claude or ChatGPT.

• Available Monday through Friday, from 10 AM to 8 PM US Eastern Time.

• Updated resume required.

• A 1–2 minute Loom video introducing yourself and showcasing relevant experience is necessary.

• Only candidates who provide a Loom video will advance to the next stage.

🏝️ Benefits

• Paid Time Off in accordance with company policy.

• Holidays recognized as per company guidelines.

• Fully remote working environment.

• Paid bi-monthly on the 15th and 30th.