Executive Assistant – Engineering, Project Control, MYOB, Acumatica

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Develop and uphold engineering-gate processes, protocols, checklists, and checkpoints.

• Integrate data from various platforms, software applications, and file systems into organized project documentation.

• Create project documentation, provide customer updates, generate internal reports, prepare approval packages, and maintain sign-off records.

• Document meeting outcomes and actions, assign responsibilities and deadlines, follow up on tasks, and escalate overdue or incomplete obligations.

• Facilitate the transition of projects from Sales to Engineering while ensuring effective communication among Sales, Engineering, Workshop, and management.

• Assist project management by verifying project scope, collecting requirements, maintaining assumptions and decision logs, tracking modifications, monitoring progress, and keeping Gantt charts updated.

• Maintain an overview of engineering activities and produce reports on workload and capacity.

• Offer adaptable support across various departments while safeguarding project controls and essential deadlines.

• Report directly to the Sales Manager and Engineering Manager.

• Seek out missing information, confirm task owners and due dates, address process deficiencies, escalate overdue actions, and enforce gates when documentation or approvals are lacking.

⛳️ Requirements

• Outstanding attention to detail, robust document control practices, and a systems-oriented mindset.

• Proficiency in project coordination or project controls, including scopes, requirements, action logs, schedules, Gantt charts, and status updates.

• Strong written communication skills, sound judgement, and the confidence to engage across all levels of the organization.

• Solid background in Systems Engineering and Project Management, along with a willingness and ability to learn and connect information across diverse business systems.

• Resilience, discretion, and flexibility in a small-company setting where priorities shift rapidly and practical assistance is often needed beyond the core responsibilities.

• Previous experience in engineering, manufacturing, mining services, quality systems, or formal project management is highly valued.

• Familiarity with MYOB Acumatica.

• Adherence to AU office hours.

🏝️ Benefits

• Observes AU national and state-specific holidays.