Executive Assistant – Corporate Communications Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as a reliable partner to the CEO and the executive leadership team.

• Oversee intricate and evolving calendars, managing executive schedules and logistics.

• Arrange both domestic and international travel plans.

• Prepare executives for meetings and manage sensitive matters with confidentiality.

• Draft and refine communications for the CEO and leadership, encompassing company-wide messages, all-hands meetings, town-hall talking points, organizational announcements, leadership updates, and communications regarding changes.

• Ensure a consistent tone is maintained throughout the executive office communications.

• Collaborate with the People & Culture and Marketing teams on internal messaging initiatives.

• Facilitate regular leadership meetings, track priorities, and ensure follow-through on commitments and dependencies.

• Manage agendas, materials, and action items for leadership meetings, operational reviews, offsite events, and Board meetings.

• Identify and flag risks or missed handoffs proactively.

• Optimize executive-office processes utilizing Microsoft 365, Teams, Outlook, SharePoint, Copilot, and Claude.

• Create templates, trackers, repeatable workflows, AI-assisted drafting, and meeting notes to minimize administrative tasks.

⛳️ Requirements

• A minimum of 6 years of experience supporting C-level or senior executives as an executive assistant, executive business partner, or in a related role.

• Proven proficiency in managing complex calendars, confidential communications, executive logistics, and handling competing priorities.

• Experience in corporate or internal communications, including the writing and editing of executive and company-wide communications, with the ability to translate strategy into a clear internal narrative.

• Strong skills in project management, follow-through, and stakeholder engagement.

• Background in coordinating executive meetings, preparing leadership updates, or managing materials and logistics for Board of Directors.

• Advanced knowledge of Microsoft 365, including Outlook, Teams, PowerPoint, and SharePoint.

• Practical experience with AI tools such as Microsoft Copilot or Claude.

• Previous experience in technology, SaaS, legal technology, or similarly complex environments is highly desirable.

• Familiarity with building operational cadences or priority-tracking systems, a background in employee engagement or change communications, along with prior exposure to Board, investor, or governance processes, is advantageous.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and career advancement.

• Flexible work environment to promote work-life balance.

• Access to cutting-edge technology and tools to enhance productivity.