Executive Assistant – Chief of Staff

This is a fully remote position, open to applicants in Mexico, +3 more countries.

📋 Description

• Collaborate closely with the principal to establish priorities, clarify objectives, and define subsequent steps.

• Act as a sounding board for concepts, initiatives, and problem-solving discussions.

• Convert ambiguous challenges into clear next steps and actionable strategies.

• Communicate proactively through WhatsApp, email, and Zoom, including asynchronous updates during the principal's travels.

• Develop and document workflows, systems, and processes from the ground up.

• Identify operational inefficiencies and proactively suggest enhancements.

• Undertake short-term projects and see them through to completion, generating documents, plans, or systems as needed.

• Oversee multiple initiatives at once while maintaining a keen attention to detail.

• Manage personal and family-related tasks assigned by the principal with discretion and utmost confidentiality.

• Complete the application, video introduction, role-specific assessment if applicable, interviews, and background/reference checks.

⛳️ Requirements

• Experience in an Executive Assistant, Chief of Staff, operations, or strategic support role where you were empowered to find solutions instead of following a set framework.

• Strong critical thinking skills and problem-solving abilities.

• Comfortable working in ambiguous, fast-paced environments without a clearly defined daily structure.

• Resourceful and proactive, asking pertinent questions and following through independently.

• Excellent written and verbal communication skills in English, both in asynchronous and real-time formats.

• Highly organized and detail-oriented, capable of managing multiple threads concurrently.

• Ability to handle personal, family, or sensitive matters with discretion and trustworthiness.

• Availability during US business hours.

• Updated resume.

• 1–2 minute Loom video introducing yourself and detailing your experience in prioritizing or solving problems without clear direction.

• Only candidates who submit a Loom video will progress to the next stage.

• Nice to have: technical background, familiarity with developer tools, product thinking, or systems design.

• Nice to have: experience in building internal tools, workflows, or Standard Operating Procedures (SOPs) from scratch.

• Nice to have: experience supporting a founder, solo operator, or early-stage startup.

• Nice to have: proficiency with Notion, Zapier, or similar productivity and automation platforms.

🏝️ Benefits

• Compensation paid in USD.

• Paid bi-monthly on the 15th and 30th.

• Paid Time Off in accordance with company policy.

• Holidays observed per company guidelines.

• 100% remote work setup.

• Full-time position with dedicated hours.

• Availability required during US business hours.