Chief of Staff

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Collaborate closely with leadership to convert priorities and objectives into actionable plans, ensuring consistent execution.

• Oversee and coordinate cross-functional projects, maintaining alignment among stakeholders regarding priorities, timelines, deliverables, and next steps.

• Facilitate daily operational execution across the organization while identifying opportunities for enhancing processes, workflows, and team productivity.

• Prepare for and follow up on leadership meetings, ensuring that decisions, action items, and commitments are thoroughly documented and executed.

• Track key initiatives and business priorities, proactively recognizing blockers, risks, and areas that require leadership focus.

• Coordinate communication and collaboration among teams to ensure the effective progression of projects.

• Develop and maintain systems, processes, and documentation that enhance organizational efficiency and accountability.

• Leverage AI tools and automation when suitable to streamline workflows, minimize manual tasks, and boost operational effectiveness.

• Assume responsibility for ad hoc strategic and operational initiatives as business needs change.

⛳️ Requirements

• Over 5 years of experience in roles such as Chief of Staff, Operations, Executive Assistant, Business Operations, Project Management, or a related position with significant ownership and cross-functional involvement.

• Demonstrated experience in managing and executing cross-functional projects from planning through to completion.

• Excellent organizational and project management skills, capable of handling multiple priorities and stakeholders simultaneously.

• Proven ability to work autonomously, anticipate needs, address challenges, and function with minimal supervision.

• Strong written and verbal English skills, with the capability to communicate effectively with executives and cross-functional teams.

• Good judgment and attention to detail, with the ability to differentiate between high-priority and low-priority tasks.

• Comfortable in a fast-paced, remote work environment, taking ownership beyond assigned responsibilities.

• Familiarity with AI tools and their practical use in business workflows.

• Experience with automation tools such as Zapier, Make, n8n, or native integrations is preferred.

• Willingness and capability to work full-time hours with complete overlap with U.S. Pacific Time (PST).

🏝️ Benefits

• Competitive USD salary based on experience, skill set, and country of residence.

• Flexible remote work – Collaborate with a global team from anywhere.

• Opportunity to closely engage with leadership and take significant ownership of business operations and cross-functional projects.

• High-autonomy work environment with chances to enhance processes, systems, and overall business operations.