Executive Assistant – CEO

This is a fully remote position, open to applicants in Canada.

📋 Description

• Manage the CEO’s calendar, email, and travel as an integrated system.

• Organize the CEO’s schedule based on priorities and handle incoming information.

• Coordinate complex international travel across Canada, the US, and Australia.

• Monitor commitments and ensure follow-through with the team, partners, and external advisors.

• Keep projects on schedule and identify potential issues early.

• Conduct research, write summaries, and create decision-making presentations.

• Draft and oversee outreach and communication from inception to completion.

• Act as a reliable point of contact for the CEO both internally and externally.

• Assist in managing critical relationships and corporate partnerships.

• Handle sensitive financial, legal, and personal matters with confidentiality.

• Develop efficient systems and leverage AI to enhance organization and effectiveness.

• Support product launches, technology and internal systems, global expansion, partnerships, financing, real estate, strategy, and recruitment initiatives.

⛳️ Requirements

• A few years of relevant experience is preferred, with a stronger emphasis on drive, adaptability, and quick learning capabilities.

• Experience in a fast-paced environment is advantageous.

• Highly organized and reliable, with the ability to transition between detailed and strategic tasks.

• Strong judgment and an ability to anticipate needs effectively.

• Responsible ownership of tasks from beginning to end.

• Capacity to identify and escalate issues promptly.

• Ability to manage sensitive financial, legal, and personal information with discretion.

• Comfortable utilizing AI tools.

• Familiarity with Gmail, Google Calendar, and Slack.

• Ability to work in a remote, mostly asynchronous environment, with occasional hours beyond the standard schedule.

🏝️ Benefits

• Free grocery plan.

• Annual bonus linked to company growth and individual performance.

• Health plan available after three months.

• RRSP and pension plan available after twelve months.

• 20 days of Paid Time Off (PTO).

• Fully remote opportunities within Canada, with flexible working hours.

• Professional development stipend.