Executive Assistant – CEO

This is a fully remote position, open to applicants in Panama.

📋 Description

• Oversee the CEO's calendar, arrange meetings, and manage appointments and commitments

• Facilitate meetings, create agendas, compile relevant materials, and record key decisions and action items

• Monitor outstanding tasks, deadlines, and follow-ups to ensure timely completion of commitments

• Collaborate with department leaders and team members about pending tasks, projects, and priorities

• Manage and prioritize email communications, highlighting urgent issues and drafting replies when necessary

• Prepare and organize reports, presentations, spreadsheets, and other executive documents

• Conduct research and compile information to assist the CEO in decision-making

• Arrange business travel, including flights, accommodations, transportation, and itineraries as needed

• Handle confidential information and sensitive business matters with the utmost discretion

• Assist in coordinating company meetings, projects, and special initiatives

• Maintain organized records, documentation, and follow-up systems

• Identify scheduling conflicts, potential delays, and outstanding matters requiring the CEO's attention

• Enhance administrative workflows and communication processes to boost efficiency

• Assist and coordinate special projects and initiatives assigned by the CEO, tracking tasks, deadlines, and deliverables

• Perform additional administrative and coordination duties as directed by the CEO

⛳️ Requirements

• Prior experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a comparable role

• Exceptional organizational and time-management abilities

• Strong written and verbal communication skills in English; proficiency in Spanish is a plus

• Excellent attention to detail and commitment to follow-through

• Capability to manage multiple priorities and meet deadlines

• Strong written communication and professional correspondence skills

• Ability to handle confidential information with care

• Proactive, resourceful, and solution-driven approach

• Ability to operate independently with minimal oversight

• Proficiency in Google Workspace, including Gmail, Google Calendar, Docs, Sheets, and Slides

• Familiarity with project management and communication tools such as Basecamp is advantageous

• Comfortable working remotely in a dynamic environment with shifting priorities

• Availability to work Monday to Saturday, 9 am to 6 pm Panama time

🏝️ Benefits

• Remote work arrangement