Executive Assistant, Business Development Representative I

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Address inquiries in a professional manner and ensure prompt communication.

• Generate reports, summaries, and administrative documents.

• Uphold confidentiality when managing sensitive information related to clients and the company.

• Recognize opportunities to enhance administrative and client management workflows.

• Oversee executive calendars, appointments, and scheduling priorities.

• Organize and preserve administrative records, documents, and correspondence.

• Assist in lead follow-up initiatives to boost consultation attendance and conversion rates.

• Arrange meetings, consultations, and follow-up communications.

• Act as a primary contact for both clients and prospective clients.

• Balance multiple assignments while ensuring accuracy and meticulous attention to detail.

• Provide comprehensive executive and operational support for efficient daily business activities.

• Track and monitor new leads throughout the intake and consultation phases.

• Keep accurate records of client and prospect information within CRM systems.

• Aid in the client onboarding process and the collection of necessary documentation.

• Collaborate with internal teams to ensure tasks and deadlines are met effectively.

⛳️ Requirements

• Must be located in the Eastern Standard Time zone.

• Office hours are from 8:00 AM to 5:00 PM.

• Previous administrative experience in a law firm is essential.

• Calendar management experience is required.

• Preferably experienced in supporting client intake, lead follow-up, or sales-related administrative processes.

• Capability to track prospective clients and maintain organized follow-up systems.

• Experience in handling client inquiries and coordinating consultations is necessary.

• Must be comfortable communicating with potential clients in a professional and persuasive manner.

• Familiarity with CRM systems is preferred.

• Knowledge of sales pipelines, lead tracking, and client relationship management is advantageous.

• Must possess strong organizational abilities.

• A confident and professional demeanor is essential.

• Must have a structured and methodical approach to work.

• Proactive mindset with the ability to anticipate needs is required.

• Excellent written and verbal communication skills are necessary.

• Strong time management and prioritization abilities are essential.

• Must pay great attention to detail.

• Ability to handle multiple tasks concurrently is required.

• Professional and client-focused communication style is essential.

• Must be comfortable working independently in a remote setting.

• Proficiency in both English and Spanish is required.

🏝️ Benefits

• Opportunity to work remotely.

• A certified great place to work environment.