Executive Assistant – Business Development Representative, Appointment Setter

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Organize and oversee administrative records, documents, and communication.

• Coordinate meetings, consultations, and follow up on communications.

• Ensure confidentiality when managing sensitive client and company information.

• Monitor and track new leads during the intake and consultation process.

• Manage executive calendars, appointments, and scheduling priorities.

• Collaborate with internal teams to guarantee efficient completion of tasks and deadlines.

• Maintain accurate client and prospect information in CRM systems.

• Identify opportunities to enhance administrative and client management processes.

• Provide high-level administrative assistance to a busy legal practice.

• Support client intake activities, monitor prospective clients, and ensure timely follow-up throughout the client journey.

⛳️ Requirements

• Time Zone: Eastern Standard Time.

• Office Hours: 8:00 AM to 5:00 PM.

• Previous administrative experience in a Law Firm is required.

• Calendar Management experience is mandatory.

• Experience in supporting client intake, lead follow-up, or sales-related administrative processes is preferred.

• Ability to track prospective clients and maintain organized follow-up systems.

• Experience in handling client inquiries and coordinating consultations.

• Comfortable communicating with potential clients in a professional and persuasive manner.

• Experience with CRM systems is preferred.

• Familiarity with sales pipelines, lead tracking, and client relationship management is preferred.

• Strong organizational skills are essential.

• Confident and professional demeanor.

• Structured and methodical working style.

• Proactive mindset with the capability to anticipate needs.

• Excellent written and verbal communication skills.

• Strong time management and prioritization abilities.

• Attention to detail is crucial.

• Ability to manage multiple tasks concurrently.

• Professional and client-focused communication style.

• Comfortable working independently in a remote setting.

• Administrative Support expertise.

• Executive Support experience.

• Knowledge in Legal Office Administration.

• Expertise in Calendar Management.

• Skills in Client Communication.

• Experience in Client Intake Coordination.

• Background in Sales Support.

• Proficiency in Lead Follow-Up.

• Competence in CRM Management.

• Relationship Building skills.

• Client Relationship Management knowledge.

• Pipeline Management expertise.

• Organization and Prioritization skills.

• Time Management capabilities.

• Detail-oriented approach.

• Strong Written Communication.

• Verbal Communication skills.

• Problem Solving abilities.

• Professionalism is essential.

• Multitasking capabilities.

• Proactive Approach to tasks.

• Client Service Orientation.

• Ability to work independently in a remote environment.

• Competence in handling Confidential Information.

• Proficiency in the English language.

🏝️ Benefits

• Opportunity to work remotely.

• Culture certified by Great Place to Work.

• Recruiter support throughout the application process.