Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide administrative and coordination assistance to an executive.

• Organize and manage the executive’s Outlook inbox by creating folders and categorizing emails.

• Address routine inquiries and correspondence when appropriate.

• Identify and take action on emails that require follow-up.

• Oversee and maintain the executive’s calendar and scheduling.

• Arrange appointments, meetings, calls, and discussions.

• Coordinate one-on-one meetings with the property management team.

• Participate in meetings to grasp context, priorities, and decisions.

• Document clear and precise meeting notes.

• Review meeting recordings, transcripts, and notes as necessary.

• Transform agreed actions and commitments into actionable tasks.

• Schedule follow-up meetings and allocate time in the executive’s calendar.

• Attend property management meetings representing or alongside the executive.

• Record relevant notes, decisions, and action items.

• Organize follow-up activities and monitor commitments until completion.

⛳️ Requirements

• A minimum of 2 years of experience in an administrative position.

• Experience collaborating with international clients or teams, especially from Australia, the United States, or New Zealand.

• Proficient in software and tools such as Microsoft Office Suite, Google Workspace, and project management applications.

• Experienced in managing a calendar or scheduling appointments for an executive or team.

• Comfortable communicating with clients, vendors, and team members via calls, texts, emails, or other communication methods.

• Must provide personal equipment: computer with 8GB RAM, 512GB HDD/SSD, Intel Core i5 or AMD Ryzen 5 (12th generation or newer), and Windows 11 Home or Pro.

• Have a power backup solution, such as a power station, power bank, or UPS.

• Secondary/external monitor is required.

• Must have a noise-canceling headset and webcam.

• Minimum internet bandwidth of 40–50 Mbps for both download and upload is required.

• NBI or Police Clearance is necessary.

• A government-issued ID is required.

• BIR self-registration and necessary government contributions must be in place.

• Availability to work from 7 AM to 4 PM MNL time, Monday to Friday.

• Completion of an English proficiency test and personality test is needed.

• A quiet, adequately spacious, and closable work-from-home environment is necessary.

• A dual monitor setup and backup internet connection are requested.

• Willingness to comply with Wingman IT and security requirements, system monitoring, and safety tools is essential.

• Agreement to independent contractor engagement under Singapore law with Philippines Resources Pte. Ltd. is required.

🏝️ Benefits

• 20 Paid Time Off days.

• Referral Bonus of 70 AUD for each successful referral to the Wingman platform.

• Annual trip opportunity.

• Dedicated Support Contact (CSM) available.

• Access to a network for collaboration with fellow contractors and onshore specialists.

• Opportunities for upskilling through optional sessions, peer learning, and development pathways.

• Potential for additional contracts, Statements of Work, or increased workloads.

• High-impact projects with Australian partners.

• Flexibility first approach with full autonomy on how work is executed.

• Advisory support for HR, Tax, and setup guidance.

• 100% Work-From-Home contracts.