Executive Assistant

This is a fully remote position, open to applicants in Argentina, +3 more countries.

📋 Description

• Attend designated business and personal meetings, producing clear notes categorized by decisions, action items, responsible parties, and deadlines.

• Personally implement the maximum feasible number of resulting action items.

• Delegate remaining tasks and diligently monitor them until completion.

• Oversee the CEO’s inbox, draft communications, highlight priorities, and maintain an orderly follow-up system.

• Generate a succinct daily digest featuring key updates, necessary decisions, deadlines, and outstanding issues.

• Manage the CEO’s calendar, including appointments, reminders, and scheduling conflicts.

• Conduct thorough research on vendors, talent, partners, services, purchases, healthcare providers, and both business and personal decisions.

• Evaluate options and provide clear recommendations that cover cost, quality, risks, and subsequent steps.

• Organize domestic and international travel arrangements, including flights, accommodations, transportation, reservations, itineraries, and supporting documentation.

• Work with vendors to obtain estimates, monitor deliverables, and follow up on any late or incomplete work.

• Keep track of financial deadlines, receipts, payments, and administrative documents.

• Arrange healthcare, dental, fitness, wellness, and personal appointments.

• Transform voice notes, emails, conversations, and ideas into structured tasks with priorities, owners, and deadlines.

• Document recurring processes and identify opportunities for automation, delegation, and improvement.

⛳️ Requirements

• A minimum of three years' experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or a similar role.

• Prior experience directly supporting a founder, entrepreneur, or C-level executive is highly preferred.

• Excellent command of written and spoken English.

• Outstanding organizational skills and meticulous attention to detail.

• Strong judgment and the capability to function with incomplete information.

• Proven track record of proactive problem-solving, taking ownership, and closing loops.

• Ability to convey complex information clearly and succinctly.

• Comfortable respectfully challenging instructions when identifying a better approach, missing information, or significant risks.

• High level of integrity, professionalism, discretion, and confidentiality.

• Strong proficiency in Google Workspace, Slack, Zoom, and project management platforms such as Monday.com, Asana, ClickUp, or Trello.

• Willingness to learn automation tools, AI platforms, and unfamiliar technology.

• Ability to differentiate between tasks suitable for independent execution and decisions that require CEO approval.

• Reliable computer, high-speed internet connection, quiet working environment, and backup internet access.

• Availability for a consistent four-hour block each day, Monday through Friday, coinciding with US Eastern Time.

• Full responsiveness and availability during scheduled working hours.

• Openness to disclose any current employment or recurring client commitments prior to hiring.

• No other work may conflict with the agreed working schedule.

• Willingness to complete a paid practical exercise and provide verifiable professional references.

🏝️ Benefits

• Monthly compensation ranging from USD $850 to $1,000, depending on experience and demonstrated capabilities.

• Fully remote work environment.

• Direct working relationship with the CEO.

• Significant ownership over business and personal operations.

• Exposure to intricate business decisions, research, systems, vendors, travel, and executive operations.

• Opportunity to enhance skills in automation, AI tools, project management, and operational execution.

• Performance-based reviews for compensation adjustments.

• Potential for greater responsibility and transition into a full-time position.

• Possibility of shifting to full-time employment.