Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Organize and prioritize the inbox based on importance and urgency.

• Eliminate spam and irrelevant messages.

• Highlight critical emails related to customers and orders for immediate attention.

• Prepare responses to routine inquiries for review when necessary.

• Oversee calendar scheduling, including client fittings, as responsibilities increase.

• Assist in the creation and structuring of Standard Operating Procedures (SOPs).

• Document workflows to support the transition towards rental and off-the-rack sales models.

• Possibly track inventory, orders, or production timelines as the business expands.

⛳️ Requirements

• Excellent written English and professional email communication abilities.

• Experience in managing or sorting a high-volume inbox using Gmail, Outlook, or similar platforms.

• Ability to work independently with minimal supervision after training.

• Strong skills in organization and prioritization.

• Maintain discretion and confidentiality in business and client communications.

• Familiarity with calendar/scheduling tools such as Calendly or Google Calendar (recommended).

• Experience with SOPs/documentation (recommended).

• Basic project management skills (recommended).

• Experience in customer service (recommended).

• Comfortable with e-commerce or order management platforms (recommended).

• Proactive communication style (recommended).

• Ability to adapt to changing scopes (recommended).

• Detail-oriented and exceptionally organized, particularly under inbox pressure.

• Trustworthy and discreet.

• Willingness to start part-time with opportunities for growth.

• Interested in contributing to the development of systems and processes.

🏝️ Benefits

• Part-time schedule of 20 hours per week to begin.

• Flexible remote work arrangement.

• Opportunities for advancement into a larger, more strategic role.

• Chance to contribute to the development of systems and processes.

• Potential for expanded responsibilities as trust and scope increase.