Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee, prioritize, categorize, and organize the Partner's inbox in Microsoft Outlook.

• Familiarize yourself with the Partner's communication style, priorities, and relationships to craft responses on their behalf.

• Compose replies for review and send directly in specified situations once trust has been established.

• Identify matters that require the Partner's attention and manage the rest accordingly.

• Maintain the inbox in a clean, up-to-date state, ensuring no threads are overlooked.

• Provide high-level administrative and operational assistance.

• Manage intricate calendars and coordinate multiple schedules.

• Implement and oversee scheduling automation and scheduling assistant tools.

• Assist with both professional and occasional personal tasks as needed.

• Attend meetings, take organized notes, and document decisions and action items.

• Follow up on tasks, deadlines, and commitments post-meetings.

• Monitor priorities to ensure nothing is neglected.

• Follow up on behalf of the Partner in pre-established scenarios.

• Utilize Microsoft Office Suite, Microsoft Teams, calendar and scheduling tools, Zoho or similar CRM systems, Adobe, Fathom, password management tools, and AI applications including Claude, ChatGPT, and Gemini.

• Assist with basic data analysis, reporting, and information synthesis.

• Organize and maintain executive documentation and knowledge management systems.

• Ensure all information remains current, accurate, and easily accessible.

• Manage sensitive information with the utmost discretion.

• Adhere to strong security practices, including diligent password management.

• Operate with a high degree of accountability.

• Please note that this position does not involve access to financial systems, banking, or treasury functions.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant.

• Outstanding organizational and follow-through capabilities.

• Ability to operate efficiently in fast-paced environments with minimal direction.

• Excellent written and verbal communication skills, including the ability to write persuasively in another's voice.

• Comfortable working independently and making decisions within established parameters.

• Tech-savvy with a quick learning curve for new systems.

• Capacity to take initiative and perform well under pressure.

• Comfortable utilizing AI tools for productivity and analysis.

• This is a full-time position.

• 100% Remote opportunity.

🏝️ Benefits

• Competitive salary and benefits package.

• Flexible work schedule.

• Professional development opportunities.

• Collaborative and supportive team environment.