Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Provide comprehensive executive and personal assistance to the executive/founder.

• Oversee calendars, scheduling, appointments, and manage competing priorities.

• Organize meetings, follow-ups, reminders, and track outstanding action items.

• Proactively ensure tasks are followed up on and nothing is overlooked.

• Manage both business and personal requests with professionalism and discretion.

• Handle purchases, orders, deliveries, and overall logistics.

• Assist with administrative tasks and credit card-related responsibilities.

• Liaise with internal and external contacts on behalf of the executive.

• Independently assess incoming requests and determine appropriate next steps.

• Anticipate the executive's needs and take initiative before being asked.

• Track multiple moving parts and provide timely updates.

• Resolve issues independently whenever possible rather than escalating every decision.

• Utilize technology and digital tools confidently to enhance efficiency and organization.

• Maintain a high degree of confidentiality when handling sensitive personal and business information.

⛳️ Requirements

• Previous experience as an Executive Assistant or Personal Assistant is required.

• Proven track record of directly supporting a busy executive, owner, founder, or senior leader.

• Demonstrated capability to manage both business and personal responsibilities.

• Strong experience in calendar and scheduling management.

• Excellent organizational and follow-up abilities.

• Strong written and verbal communication skills.

• Exceptional responsiveness and a strong sense of urgency.

• Highly proficient with technology and comfortable learning new systems and software.

• Ability to work independently with minimal supervision.

• Strong judgment and confidence to make decisions without requiring detailed instructions.

• Excellent attention to detail and commitment to follow-through.

• Strong discretion and ability to handle confidential information appropriately.

• Previous remote working experience is preferred.

• Experience in the ABA, healthcare, or medical industry would be highly advantageous.

• Must be able to work US hours (9am-5pm EST).

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional growth and development.

• Flexible work environment with the option for remote work.

• Supportive team culture and collaborative work atmosphere.