Executive Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Coordinate the schedules of Directors, address scheduling conflicts, and ensure dedicated focus time.

• Send reminders for investor calls, conveyancing deadlines, and networking events.

• Manage asynchronous updates and transform voice notes and messages into daily task priorities.

• Organize, track, and follow up on property documents, including Memorandums of Sale, valuation reports, signed loan agreements, and Deeds of Trust.

• Keep records of pending solicitor and lender inquiries to facilitate property completions.

• Maintain updated property spreadsheets, entity structures, and deal tracking sheets.

• Assist in selecting, implementing, and managing task-tracking tools such as Trello, Asana, or Google Workspace.

• Standardize document naming conventions and ensure organized Google Drive folders.

• Identify operational bottlenecks and develop Standard Operating Procedures.

• Maintain investor tracking spreadsheets and support the creation of presentation materials.

• Gather project updates, case studies, and deal milestones for scheduling on social media.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Personal Assistant, or in an operational support capacity, preferably in property development, real estate, or investment fields.

• Strong numerical skills and exceptional attention to detail when handling spreadsheets and legal documents.

• Proficiency in Google Workspace (Drive, Sheets, Docs) and project management tools (Trello, Asana, or similar).

• Comfortable and experienced with remote work, requiring minimal supervision and managing flexible or asynchronous schedules.

• Excellent written and verbal communication abilities.

• High level of initiative and problem-solving skills.

• Fully equipped home office.

🏝️ Benefits

• Flexible, part-time remote contract starting at 2–5 hours per week, with the potential to increase hours as the role expands.

• Fully remote work with flexibility aligned with UK time zones.

• Chance to collaborate closely with ambitious property entrepreneurs and contribute to shaping the operational foundation of a growing portfolio.