Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver extensive administrative assistance to executives, encompassing calendar management, meeting organization, appointment scheduling, and travel logistics.

• Create agendas, meeting minutes, reports, presentations, and other business documents.

• Oversee executive emails, correspondence, and necessary follow-ups.

• Organize digital files, records, and documentation effectively.

• Track action items and ensure follow-up on decisions, commitments, and pending tasks.

• Manage confidential business information with discretion.

• Plan, organize, and oversee projects and their deliverables.

• Maintain project timelines, task trackers, status reports, and necessary documentation.

• Collaborate with internal departments, external partners, and stakeholders.

• Monitor milestones, identify potential delays or risks, and escalate issues as needed.

• Facilitate project meetings and keep track of assigned action items.

• Assist in new initiatives, process enhancements, and strategic business projects.

• Coordinate daily business operations and organizational workflows.

• Develop and uphold Standard Operating Procedures (SOPs), policies, and administrative processes.

• Manage operational tasks, deadlines, and deliverables efficiently.

• Identify workflow inefficiencies and suggest productivity enhancements.

• Coordinate resources, schedules, documentation, logistics, vendors, and procurement requests.

• Act as a central point of coordination among executives, employees, clients, vendors, and stakeholders.

• Promote cross-departmental communication and information sharing.

• Prepare updates for leadership, summaries, administrative reports, project reports, and operational reports.

• Maintain dashboards, spreadsheets, and tracking systems.

• Support data collection, analysis, and documentation for business planning and decision-making.

• Assist with productivity tools, project management systems, and business applications.

⛳️ Requirements

• Bachelor's degree in Business Administration, Management, Operations Management, Project Management, or a related field; equivalent practical experience may also be taken into account.

• Demonstrated experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Operations Coordinator, or in a comparable role.

• Proven track record in supporting executives and coordinating projects or business operations.

• Strong organizational, planning, and time management abilities.

• Exceptional written and verbal communication skills.

• Proficient in Microsoft Office or Google Workspace, particularly with spreadsheets, presentations, calendars, and document management.

• Familiarity with project management and collaboration tools such as Asana, Trello, Monday.com, ClickUp, Jira, or similar platforms.

• High attention to detail and the capacity to manage multiple priorities in a dynamic environment.

• Ability to work independently, anticipate needs, exercise sound judgment, and take initiative.

• High degree of professionalism, discretion, and integrity when handling confidential information.

• Strong problem-solving abilities and a proactive approach to identifying and addressing issues.

• Experience supporting senior executives, directors, or business owners.

• Background in coordinating cross-functional projects and monitoring project deliverables.

• Knowledge of business operations, workflow management, and process improvement.

• Experience in creating SOPs, reports, dashboards, and project documentation.

• Familiarity with task automation, productivity tools, and digital workflow systems.

• Experience working with remote or distributed teams is a plus.

🏝️ Benefits

• Competitive salary commensurate with experience and skill set.

• Fully remote position — work from anywhere in the Philippines.

• Paid local holidays aligned with the UK business calendar.

• Opportunities for training and professional advancement.

• Direct engagement with a supportive UK team — no agency intermediaries.

• Long-term association with a stable and growing business.