Executive Assistant

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee executive calendars, manage scheduling, appointments, and balance competing priorities.

• Organize and handle executive inboxes, prioritize communications, and ensure prompt follow-up.

• Arrange domestic and international travel, including itineraries, accommodations, transportation, and schedule adjustments.

• Prepare executives for meetings by organizing agendas, materials, relevant information, and follow-up tasks.

• Monitor action items, follow-ups, and commitments.

• Facilitate meetings and communication among internal teams and external stakeholders across various time zones.

• Assist with daily administrative and operational coordination.

• Recognize repetitive or manual workflows and propose process enhancements.

• Leverage AI tools such as ChatGPT or Claude to boost productivity, research, communication, documentation, and workflows.

• Develop and maintain automations using tools like Zapier, Make, n8n, or native integrations.

⛳️ Requirements

• Minimum of 4 years of experience as an Executive Assistant, Senior Executive Assistant, Executive Coordinator, or in a similar executive support position.

• Demonstrated experience in supporting senior executives or leadership teams in a dynamic environment.

• Proficient in calendar management, inbox organization, scheduling, meeting coordination, and travel logistics.

• Proven ability to handle sensitive information, manage competing priorities, and navigate complex schedules with confidentiality and meticulous attention to detail.

• Highly proactive and organized, with a knack for anticipating executive needs.

• Excellent written and spoken English skills.

• Practical experience with AI tools like ChatGPT, Claude, Gemini, or similar technologies integrated into actual workflows.

• Hands-on experience with workflow automation tools such as Zapier, Make, n8n, or native integrations.

• Comfortable identifying opportunities for automating repetitive tasks and enhancing administrative processes.

• Capable of working independently with minimal supervision while effectively managing priorities in a remote setting.

• Willing and able to work full-time hours with complete overlap with U.S. Pacific Time (PST).

🏝️ Benefits

• Competitive USD salary based on experience, skill level, and country of residence.

• Flexible remote working options – Collaborate from anywhere with a global team.

• Opportunity to work closely with leadership and take significant ownership of business operations and cross-functional initiatives.

• High-autonomy environment with chances to enhance processes, systems, and overall business operations.