Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Respond to emails, phone calls, and messages.

• Arrange meetings and private viewings.

• Follow up with clients to collect necessary documents, identification, and payments.

• Update client information, notes, and transaction status in the CRM system.

• Oversee contract timelines.

• Monitor leads and coordinate follow-ups and meetings.

• Organize digital files and contracts.

• Assist in the preparation of contracts and transaction documents.

• Keep track of significant deadlines, including inspections and appraisals.

• Communicate with vendors, inspectors, lenders, and title companies.

• Arrange settlement gifts.

• Create and schedule social media content for platforms such as Facebook, LinkedIn, Instagram, and Google Business.

• Aid in drafting and distributing email newsletters, announcements, and off-market listings.

• Design property flyers and marketing materials using Canva and CRM tools.

• Organize and maintain digital documents.

• Manage the calendar and appointments for the Buyer’s Agent, along with personal emails.

• Perform data entry and compile reports for meetings.

⛳️ Requirements

• Demonstrated experience as a virtual assistant, administrative assistant, or in a comparable role, with a focus on Australian real estate.

• Strong understanding of real estate processes and terminology.

• Familiarity with buyer’s agent responsibilities is advantageous.

• Exceptional organizational skills and keen attention to detail.

• Proficient in Microsoft Office Suite, Google Workspace, Canva, CRM systems, and online communication platforms such as Zoom and Slack.

• Proven experience in managing social media postings and Google My Business.

• Excellent written and verbal communication abilities.

• Capability to juggle multiple tasks and priorities in a dynamic environment.

• Knowledgeable about various social media platforms.

• Self-driven, dependable, and able to work autonomously with minimal oversight.

• Positive, customer-service-focused attitude with a desire to contribute to the team.

🏝️ Benefits

• Competitive salary.

• Opportunity to influence the HR function within a rapidly expanding BPO.

• Collaborate closely with a team of industry leaders who have successfully scaled BPOs in the past.

• Opportunities for career growth and professional development.