Executive Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Oversee and prioritize the Founder's inbox, involving high-level filtering and drafting tasks.

• Manage intricate calendar scheduling involving investors, LPs, advisors, and counterparts.

• Facilitate meetings across various time zones.

• Handle travel arrangements, accommodations, and associated logistics.

• Act as a polished, professional external representative of the firm.

• Compose and manage professional communications with high-net-worth individuals, fund partners, advisors, and counterparts.

• Ensure that all communications are clear, precise, professional, and appropriately personable.

• Exercise discretion and sound judgment when dealing with sensitive information and relationships.

• Provide light personal administrative assistance, including managing appointments, reservations, and logistics.

• Balance personal and professional commitments within the Founder's agenda.

• Support operational processes and documentation as trust and context are developed.

• Collaborate with fund administrators, finance teams, and external advisors.

• Assist in organizing LP meetings, events, and related materials.

• Contribute to light project management tasks, including PR coordination and internal workflows.

• Serve as an execution partner to the internal operations lead.

• Anticipate the Founder's requirements, protect their time, uphold communication standards, and ensure that details and commitments are managed without the need for constant oversight.

⛳️ Requirements

• Native or near-native fluency in English, both written and spoken.

• Proven experience supporting senior executives, founders, investors, or other high-level professionals.

• Outstanding organizational skills and meticulous attention to detail.

• High level of professionalism, discretion, and sound business judgment.

• Capability to work effectively amidst ambiguity, changing priorities, and minimal guidance.

• Ability to remain calm and composed under pressure.

• Proactive approach with an aptitude for anticipating needs and taking initiative.

• Excellent skills in written and verbal communication.

• Must be aligned with EST and available for core weekday hours.

• Willingness to respond occasionally during off-hours for rare, urgent matters.

• Strong advantage: experience in finance, private equity, venture capital, fintech, or professional services.

• Strong advantage: familiarity with investor relations or LP communications.

• Strong advantage: experience coordinating with external vendors, advisors, or other stakeholders.

• Strong advantage: interest in evolving into broader operations and project management roles.

🏝️ Benefits

• Flexible remote work arrangement.

• Opportunity to grow into operations, project coordination, and broader business support as the firm expands.

• Chance to evolve beyond traditional EA responsibilities and become an integral part of a growing investment firm.