Executive Assistant

This is a fully remote position, open to applicants in Colorado, +1 more state.

📋 Description

• Manage the CEO’s calendar and inbox, ensuring effective scheduling with a West Coast principal and a distributed leadership team.

• Present logistical decisions clearly to enhance planning efficiency.

• Mitigate risks to the CEO’s calendar by avoiding conflicts, missed meetings, and frequent priority changes.

• Organize frequent domestic travel, often encompassing multiple locations within a single trip.

• Oversee expense reporting and perform light financial administration tasks.

• Handle conference registrations, dining reservations, event coordination, property visits, and other travel-related activities.

• Ensure alignment of the CEO’s calendar and to-do list with established priorities.

• Adapt to changing priorities and adjust the calendar, preparation, and follow-up tasks as needed.

• Identify and assist in resolving daily prioritization conflicts.

• Safeguard the CEO’s focus by filtering what comes to his attention, what can wait, or what should be delegated elsewhere.

• Collaborate with the Chief of Staff to assign meetings and tasks effectively.

• Maintain a system of record for ongoing items, document flow, decisions, and commitments.

• Facilitate the movement of documents through review and signature processes.

• Provide context to decision-makers and connect relevant stakeholders.

• Prepare key discussion topics for important internal and external meetings.

• Assist the CEO in preparing for leadership, customer, board, and government meetings.

• Record decisions, translate them into actionable follow-ups, and ensure completion.

• Implement projects assigned by the Chief of Staff in a timely and high-quality manner.

• Collaborate with the CEO, Chief of Staff, Executive Leadership Team, and company leaders to maintain scheduling and priority alignment.

⛳️ Requirements

• At least five years of experience in an executive assistant or executive operations role supporting a chief executive or multiple senior executives.

• Proven history of setting tactical priorities and acting on them independently.

• Ability to perceive unspoken shifts in priority or focus and make adjustments proactively.

• Experience in representing an executive to board members, investors, or senior external stakeholders.

• Complete discretion regarding sensitive personnel, financial, and strategic information.

• Availability for after-hours support during weekdays.

• Proficient in coordinating complex domestic travel arrangements.

• Residing in the Mountain or Central time zone.

• Candidates must possess authorization to work in the United States.

• Must be eligible and committed to obtaining and maintaining a U.S. government security clearance as a condition of employment.

• Escorted access is adequate; independent access to controlled spaces is not necessary.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Generous paid time off and holiday policies.

• Opportunities for professional development and career advancement.

• A collaborative and inclusive work environment.