Executive Assistant

This is a fully remote position, open to applicants in Poland.

📋 Description

• Oversee the calendar of the EVP Global Delivery and coordinate internal and external meetings with stakeholders across various time zones.

• Address scheduling conflicts, safeguard focus time, and prioritize urgent requests.

• Organize and manage international travel arrangements, including flights, accommodations, transportation, and visa processing.

• Create comprehensive itineraries for client visits and site engagements.

• Accurately and discreetly handle expense report processing.

• Serve as a liaison between the EVP Global Delivery, Executive Committee, and delivery teams.

• Manage requests, convey decisions and priorities, and coordinate efforts among distributed teams.

• Prepare materials for Board and Executive Committee meetings.

• Gather inputs, compile and format meeting packs, record meeting minutes, and monitor action items.

• Develop agendas, circulate pre-read materials, take minutes, and follow up with action item owners.

• Maintain a comprehensive tracker of delivery commitments, project milestones, client deliverables, escalations, and cross-functional dependencies.

• Provide regular status updates highlighting at-risk items.

• Handle sensitive information with utmost confidentiality.

• Execute additional responsibilities that align with the role's objectives.

⛳️ Requirements

• A minimum of 5 years of experience in an executive assistant or senior administrative position directly supporting upper management.

• Proven experience in supporting C-suite and board-level executives.

• Strong organizational capabilities to handle multiple priorities and stakeholders effectively.

• Exceptional written and verbal communication skills in English.

• Proficiency in Spanish, Ukrainian, or Russian is an advantage.

• Ability to maintain high levels of confidentiality and manage sensitive company and client information with discretion.

• Experience in managing international executive travel, including flights, accommodations, visas, itineraries, travel budgets, and expense management.

• Track record of leading projects from inception to completion, with accountability for budgets, deadlines, and stakeholder engagement.

• Solid financial understanding, including the ability to interpret P&L statements, balance sheets, margins, cash flow, and costs.

• Comfortable collaborating with remote and distributed teams across various time zones.

🏝️ Benefits

• A comprehensive compensation and benefits package that includes health insurance.

• Relocation assistance program.

• Flexibility to work remotely.

• Opportunities for professional development.

• Access to certification programs.

• Mentorship and talent investment initiatives.

• Internal mobility options.

• Internship opportunities available.

• Engaging projects for leading global clients.

• An inclusive and supportive work environment that promotes open communication.

• Regular team-building social events organized by the company.