Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver proactive assistance to the President concerning business, personal, and operational objectives.

• Organize tasks, decisions, commitments, and follow-up actions.

• Oversee email capture and task-tracking systems.

• Maintain project trackers to ensure visibility into progress, pending actions, and obstacles.

• Review AI-generated meeting notes and monitor action items.

• Conduct rule-based follow-ups with both internal and external stakeholders, including the President.

• Assist with the administration, coordination, tracking, and follow-ups of the hiring pipeline.

• Coordinate regular household services and contractors.

• Aid in planning for vacations, house-sitting, and personal arrangements.

• Create and uphold a structured household operating system.

• Take ownership of projects and new responsibilities as they emerge.

• Research, organize, coordinate, and implement new initiatives.

• Identify gaps and obstacles, taking appropriate next steps.

• Leverage AI and technology to enhance workflows, research, documentation, and execution.

• Learn and adapt to internal systems, project management tools, and AI-enabled workflows.

• Ensure clear written communication and timely updates in an asynchronous environment.

• Exercise judgment and discretion concerning business and personal information.

• Gradually take on increased autonomy and decision-making authority.

⛳️ Requirements

• Prior experience as an Executive Assistant is highly preferred; relevant backgrounds in administration, operations, e-commerce, logistics, project coordination, BPO, or other fast-paced sectors are also welcomed.

• Strong written English communication skills with the ability to convey information clearly and professionally.

• Highly organized, demonstrating strong attention to detail and excellent follow-through.

• Comfortable navigating ambiguity, shifting priorities, and evolving responsibilities.

• Proactive and resourceful; capable of working independently without detailed instructions.

• Inquisitive and eager to learn new processes, systems, and tasks.

• Open to taking on responsibilities outside previous experience and asking insightful questions.

• Ability to juggle multiple priorities, meet deadlines, and coordinate with various stakeholders.

• Familiarity with using AI in regular workflows, beyond just occasional inquiries or basic prompts.

• Comfortable in a primarily asynchronous, high-trust environment with minimal day-to-day supervision.

• Strong judgment, discretion, ownership, and accountability.

• Willing to support both business and household/personal responsibilities in a full-time capacity.

• Available for a minimum of 3–4 hours of daily overlap with US Eastern Time.

• No specific educational qualifications are mandated; a college degree is advantageous but not mandatory.

• US work experience is preferred but not essential.

• Household management experience is not required; a willingness and openness to household-related coordination are crucial.

• No specific experience with AI, project management, or software is necessary; training will be provided, and the ability to learn new tools is more critical.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and growth.

• Flexible working hours and remote work options.

• Supportive and dynamic team environment.