Executive Assistant

This is a fully remote position, open to applicants in South Africa, +2 more countries.

📋 Description

• Oversee calendars, appointments, meetings, and travel logistics.

• Coordinate both personal and professional schedules for executives.

• Manage confidential correspondence and communications with utmost discretion.

• Prepare meeting agendas, presentations, notes, and follow-up action items.

• Monitor deadlines, reminders, and ongoing priorities.

• Assist with personal errands, research, reservations, purchases, and various executive requests.

• Identify repetitive tasks that can be automated or streamlined.

• Utilize AI tools to enhance productivity, documentation, scheduling, research, and communication.

• Develop and maintain simple workflows, templates, and standard operating procedures.

• Provide support to the CEO, executive leadership, and senior team members in personal and administrative tasks.

• Enable executives to concentrate on high-value work by managing daily responsibilities and coordinating projects.

⛳️ Requirements

• Bachelor's degree in Business Administration or a related field.

• At least 2 years of experience supporting executives, senior leadership, or business owners.

• Demonstrated experience working remotely for a U.S.-based company is essential.

• Experience in supporting a U.S. law firm is advantageous.

• Bilingual proficiency in English and Mandarin Chinese is preferred but not mandatory.

• Exceptional organizational and time management skills.

• Strong written and verbal communication skills in English.

• High level of discretion when managing confidential information.

• Quick adaptability to learning and using new technology.

• Familiarity with project management platforms such as Monday.com, Asana, ClickUp, or similar tools.

• Keen interest in AI tools and workflow automation, with the ability to identify efficiency improvement opportunities.

• Highly resourceful, detail-oriented, and capable of independently managing multiple priorities.

• Availability for full-time work, 8 hours per day excluding a 1-hour break.

• Ability to maintain a minimum of 6 hours of overlap with the firm's operating hours in Pacific Time.

• Proof of qualifications and professional references may be requested.

• Engagement as an independent contractor, with responsibility for tax compliance.

• Completion of a practical assessment during recruitment may be required.

🏝️ Benefits

• Competitive salary with performance-based bonuses.

• Fully remote position within a diverse global team.

• Paid time off, including U.S. federal holidays, sick leave, and annual leave.

• Working hours aligned with Pacific Time, offering reasonable flexibility.

• Structured onboarding with clear expectations from day one.

• Stable, long-term opportunity with a growing U.S. law firm.

• Supportive and collaborative work environment.

• Opportunities for professional development.

• Birthday recognitions and team appreciation initiatives.