Executive Assistant

This is a fully remote position, open to applicants in Georgia, +5 more countries.

📋 Description

• Take ownership of the founder’s inbox; draft, reply to, or delegate messages within established guidelines.

• Maintain a collaborative action list with owners and deadlines; ensure follow-up until tasks are completed.

• Transform WhatsApp conversations into actionable assignments.

• Convert voice notes and meeting summaries into actionable next steps.

• Deliver a concise daily briefing that highlights priorities, decisions, and suggested next actions.

• Organize the founder’s calendar and meetings across various businesses.

• Communicate with teams, artists, clients, and partners using the founder’s tone.

• Enhance processes and utilize digital tools or automation to minimize repetitive tasks.

• Manage personal administration, travel research, gift arrangements, and miscellaneous tasks.

• Anticipate needs, identify competing priorities, and remind the founder about critical issues.

• Assist with prospect research, outreach, follow-ups, and coordination of Tour Advance demos.

• Support marketing and social media tasks after establishing core EA support.

⛳️ Requirements

• Demonstrated experience as a senior Executive Assistant supporting a busy founder or entrepreneur.

• Proactive in identifying tasks that need attention, suggesting next steps, and taking action without needing prompts.

• Strong attention to detail in written communication, scheduling, and follow-ups.

• Dependable task management and commitment tracking, even amidst shifting priorities.

• Ability to prioritize competing requests across multiple businesses with sound judgment.

• Confidence in managing upwards, asking direct questions, providing reminders, and constructively pushing back.

• Discretion and good judgment when handling confidential correspondence, accounts, and business information.

• Capability to work independently and discern when to involve the founder.

• Exceptional written communication skills and confidence in dealing with clients and external contacts.

• Proficiency in using digital tools, AI, and basic automation solutions.

• Experience in sales outreach or customer-facing roles is an advantage.

• Background in marketing or social media is a plus.

• Interest in or familiarity with music, entertainment, or technology is a bonus.

• Experience in workflow and automation development is advantageous.

🏝️ Benefits

• £1,800 per month gross salary.

• Full-time position.

• Fully remote work environment.

• Operating within the UK or a closely aligned timezone.

• 24 paid holiday days per year (3 of which must be reserved for the Christmas period).

• Independent contractor arrangement.

• Full-time, primary role with no freelancing or secondary jobs.