Legal Executive Assistant

This is a fully remote position, open to applicants in Brazil, +1 more country.

📋 Description

• Update case statuses based on docket activities and internal communications.

• Maintain notes for Proofs of Service and service lists.

• Prepare draft legal documents using templates and minute orders after receiving training.

• Submit filings for attorney review, file them with the court, serve them to opposing counsel, and circulate to clients.

• Maintain legal calendars and ensure accuracy with court dockets.

• Manage Zoom integrations and schedule virtual meetings.

• Schedule reservations for LASC Connect Calls for upcoming hearings.

• Create and manage contacts and matters within Clio.

• Handle intake calls when the primary intake staff is unavailable.

• Distribute weekly reports on upcoming hearings, depositions, and active cases.

• Rename, date, upload, and organize documents in accordance with internal filing standards.

• Monitor court websites and calendar hearings, trials, depositions, and deadlines.

• Synchronize Clio calendars with Outlook and correct any inaccurate floating entries.

• Draft Proofs of Service.

• Circulate incoming and outgoing correspondence to clients and internal team members.

• Update and maintain the case and trial list, including changes in matter status.

⛳️ Requirements

• Full-time position supporting a legal team.

• Must align with Pacific Standard Time.

• Availability required Monday through Friday, from 9:00 AM to 6:00 PM PST.

• VPN access is necessary.

• Ability to work with Clio for case management and calendaring.

• Experience or capability to use HubSpot CRM.

• Experience or capability to use RingCentral VoIP.

• Experience or capability to use Microsoft Outlook and Teams.

• Experience or capability to use Zoom.

• Ability to navigate court docket and court website systems.

• Proficiency in the English language.

• Must successfully complete each stage of the multi-stage application process.

🏝️ Benefits

• Remote job opportunity.

• Training provided by internal team members, supplemented by training videos.

• Opportunities for long-term growth.