Senior Legal Operations, Admin Executive

This is a fully remote position, open to applicants in Hong Kong, +1 more country.

📋 Description

• Take ownership of the entire contract execution and filing process, ensuring contracts are issued, documented, and easily retrievable.

• Supervise payment requests and invoice evaluations, collaborate with the Finance team to address billing concerns, and assist with budget monitoring and forecasting.

• Handle vendor onboarding, renewals, and management of rate cards.

• Enforce External Legal Counsel Guidelines in collaboration with law firms.

• Maintain relationships with vendors of matter management and e-signature platforms.

• Oversee integrations and configurations, including the setup of approval workflows.

• Assist colleagues in effectively utilizing legal operations tools.

• Identify manual processes, create more efficient workflows, and promote automation through implementation.

• Keep process documentation current.

• Report directly to the Head of Legal Operations.

⛳️ Requirements

• A minimum of 5 years of experience in legal operations or a related field (e.g., legal finance, contract management, in-house legal support).

• Proven experience in designing processes that can accurately manage a high volume of payment requests and documentation.

• Proficient in handling large datasets and spreadsheets.

• Proficiency in English is essential for effective coordination with international partners and stakeholders.

• Strong judgment when dealing with confidential information.

• Ability to make independent decisions and escalate issues only when necessary.

• Experience with administering or implementing a matter management, contract management, or e-billing platform.

• Scripting capabilities or experience collaborating with engineers on automation projects (e.g., Python, APIs, low-code tools).

• Background in project or change management.

• Experience in a regulated sector, preferably in fintech or cryptocurrency.

🏝️ Benefits

• Competitive salary along with company benefits.

• Work-from-home options available (arrangements may vary based on the business team's work nature).

• Opportunities for career advancement and ongoing learning.

• Collaborate with exceptional talent in a user-focused global organization with a flat hierarchy.

• Innovative, results-oriented workplace that encourages autonomy.

• Equal opportunity employer.