Executive Assistant – Biotech

This is a fully remote position, open to applicants in South Africa, +3 more countries.

📋 Description

• Conduct daily management of the inbox by categorizing messages into specified groups

• Compose professional responses and rejections on behalf of the CEO

• Oversee intricate, high-volume Google Calendar schedules while adhering to strict precedence guidelines

• Implement default meeting durations of 25 and 50 minutes along with necessary preparation intervals

• Avoid scheduling conflicts on travel and event days

• Create AI-generated background summaries for upcoming meetings

• Review call recordings and identify actionable items

• Investigate networking and fundraising prospects

• Document all tasks and verbal commitments in Notion, assigning responsibilities and deadlines

• Research and arrange travel and logistics

• Adjust schedules during international business trips

• Collaborate with the CEO and Chief of Staff to prepare the CEO for daily activities

⛳️ Requirements

• Minimum of 2 years experience as a Virtual Assistant or Remote Executive Assistant supporting C-suite leaders in rapidly growing startups

• Proficient in Gmail, Google Calendar delegation, Google Drive, and Google Docs

• Experienced in managing Notion database views, task tracking, and overall database management

• Skilled in using Slack for asynchronous communication and managing records in Attio CRM

• Advanced prompting abilities in Claude or ChatGPT

• Unwavering confidentiality regarding investor agreements, clinical/biotech information, and sensitive data

• Availability to work from 10:00 AM to 3:00 PM Pacific Time, plus 3 flexible hours asynchronously

• Capacity to adjust support during international leadership travel across significant time zone variations

• Exceptional proficiency in written English

🏝️ Benefits

• Fully REMOTE work environment

• $50 bonus for birthdays

• $200 bonus for providing testimonials

• No monitoring tracker

• Full-time commitment of 40 hours per week