Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take charge of the founder’s email across all businesses by managing messages, highlighting items needing feedback, and informing him of crucial details.

• Keep an accurate calendar, schedule meetings, and deliver timely daily and weekly reminders.

• Transform incoming requests and ideas into actionable plans with alternatives for the founder's approval.

• Update relevant team members and oversee the execution of approved plans until completion.

• Make calls on behalf of the founder to suppliers, partners, clients, and administrative teams.

• Organize and execute the founder’s voice notes and messages, ensuring they are addressed by the beginning of the workweek, including weekends.

• Arrange domestic and international travel, including flights, accommodations, and itineraries.

• Monitor tasks, deadlines, and follow-ups across all businesses.

• Collaborate with administrative teams within each business to ensure smooth operations.

⛳️ Requirements

• 2–3+ years of experience as an Executive Assistant, preferably supporting a founder, CEO, or business owner.

• Proven experience assisting someone across multiple businesses or in a fast-paced, diverse work environment.

• Highly proactive: able to anticipate needs and propose recommendations.

• Exceptional written and verbal English skills, confidently communicating with Australian clients and suppliers over the phone.

• Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).

• Familiarity with task and project management tools, with a willingness to create your own systems.

• Discreet and reliable when handling confidential information.

• Calm, organized, and decisive in high-pressure situations.

• Nice to have: experience with booking international travel.

• Nice to have: knowledge of WhatsApp, voice notes, and other asynchronous communication tools.

• Nice to have: exposure to Australian business practices and time zones.

• Disclose any ongoing roles or client work you currently have.

• Ensure this engagement is reflected on your LinkedIn profile, clearly labeled as “Independent Contractor.”

🏝️ Benefits

• Enjoy flexible time management as an independent contractor while aligning your schedule with Australian business hours.

• Work 100% remotely from home.