Executive Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Take charge of the Founder’s calendar, organizing meetings related to investors, portfolios, and deals across various time zones.

• Proactively identify conflicts, prioritize competing needs, and swiftly adapt as schedules evolve.

• Oversee the Founder’s inbox, managing correspondence and highlighting time-sensitive and critical deal matters.

• Ensure prompt follow-up with key relationships and active investment possibilities.

• Arrange domestic and international travel, including creating itineraries and managing trip logistics.

• Quickly modify travel plans when situations change.

• Prepare the Founder for meetings by gathering necessary materials, background information, and context about relationships.

• Keep precise CRM records, documenting contacts, relationship histories, and investment pipeline activities.

• Assist with broader operational duties as the firm expands.

⛳️ Requirements

• Minimum of three years experience supporting senior executives, partners, or principals.

• Experience in investment management, private equity, venture capital, family offices, or financial services is highly desirable.

• Exceptional skills in calendar management and prioritization.

• Capability to manage competing demands and produce accurate work under pressure.

• Outstanding written and verbal communication skills.

• A positive and approachable demeanor.

• Confidence in anticipating needs and taking initiative independently.

• A high level of integrity, professionalism, and diplomacy in managing confidential information and sensitive relationships.

• Advanced proficiency in Gmail, Google Calendar, and Google Workspace.

• Strong familiarity with Zoom and CRM systems.

• A professional remote working setup.

• Full-time availability during U.S. Eastern Time hours.

• Resilience to effectively navigate frequently changing priorities.

🏝️ Benefits

• [Benefit details can be added here]

• [Benefit details can be added here]

• [Benefit details can be added here]