Executive Assistant

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Manage the Founder’s calendar, organizing meetings with investors, portfolio representatives, and deal discussions across various time zones.

• Anticipate scheduling conflicts, prioritize competing demands, and quickly adapt as schedules evolve.

• Oversee the Founder’s inbox, triaging messages and highlighting urgent and deal-critical communications.

• Ensure prompt follow-up on essential relationships and active investment prospects.

• Arrange intricate domestic and international travel plans.

• Create comprehensive itineraries and handle trip logistics efficiently.

• Modify travel arrangements swiftly in response to changing circumstances.

• Prepare the Founder for meetings by gathering relevant materials, background information, and context about relationships.

• Keep precise CRM records, including contacts, relationship histories, and details on investment pipeline activities.

⛳️ Requirements

• A minimum of three years of experience supporting senior executives, partners, or principals.

• Background in investment management, private equity, venture capital, family offices, or financial services is highly preferred.

• Exceptional calendar management and prioritization abilities, with the capacity to handle competing demands and produce accurate work under time constraints.

• Strong written and verbal communication skills, a friendly demeanor, and the confidence to foresee needs and operate independently.

• A high level of integrity, professionalism, and diplomacy when managing confidential information and sensitive relationships.

• Advanced skills in Gmail, Google Calendar, and Google Workspace.

• Solid understanding of Zoom and CRM platforms.

• Experience with HubSpot is an advantage.

• A conducive professional remote work environment.

• Availability for full-time work during U.S. Eastern Time hours.

• Ability to adapt to frequently changing priorities.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Opportunities for professional development and advancement.

• Flexible work arrangements to support work-life balance.

• Comprehensive health and wellness benefits.

• Engaging and dynamic work environment with a focus on collaboration.