Executive Assistant

This is a fully remote position, open to applicants in Kenya.

📋 Description

• Oversee a dynamic and frequently shifting executive calendar, which includes scheduling meetings, resolving conflicts, and safeguarding the executive’s time.

• Facilitate internal and external meetings involving multiple stakeholders across various time zones.

• Manage the executive’s inbox by prioritizing messages, drafting replies, and ensuring timely follow-up on critical items.

• Prepare the executive for meetings by compiling agendas, background materials, and necessary documents.

• Monitor commitments, decisions, and action items.

• Deliver professional and prompt customer support, addressing inquiries and escalating sensitive issues as needed.

• Assist in community management by engaging with members, sharing updates, monitoring participation, and addressing queries.

• Serve as a professional liaison between the executive, customers, community members, and other stakeholders.

• Uphold confidential information with the utmost discretion.

• Provide support for additional administrative and operational initiatives as necessary.

⛳️ Requirements

• Prior experience working directly with a founder, CEO, or senior executive is essential.

• Proven track record in managing a busy executive calendar with competing priorities and frequent adjustments.

• Strong skills in inbox management and written communication.

• Exceptional organizational abilities and meticulous attention to detail.

• Good judgment and the capacity to discern what requires the executive’s focus.

• Ability to anticipate needs, take initiative, and follow through independently.

• Professional and assured communication with customers and senior stakeholders.

• Experience in customer support or managing an online or professional community.

• Capability to handle confidential and sensitive information with care.

• Comfortable in a fast-paced environment where priorities may shift rapidly.

• Proficient in common calendar, email, communication, and project management tools.

• Previous experience supporting executives located in the United States.

• Experience coordinating activities across multiple time zones.

• Background in working remotely with an international team.

🏝️ Benefits

• Opportunity to transition from part-time to full-time after establishing a beneficial mutual fit.

• Part-time schedule of four hours per day, Monday to Friday.

• Remote position.

• Working hours between 8:00 a.m. and 5:00 p.m. PST.