Executive Assistant

This is a fully remote position, open to applicants in Monaco, +3 more countries.

📋 Description

• Deliver daily executive assistance with an emphasis on international business and leisure travel.

• Organize accommodations, commercial flights, private jet charters, transfers, exclusive activities, VIP airport assistance, Fast Track, and meet-and-greet services.

• Investigate destinations, pinpoint outstanding experiences, and create customized proposals, itineraries, destination guides, and event suggestions.

• Procure and negotiate prices with hotels, airlines, travel agencies, and service providers.

• Oversee bookings, confirm flight and passenger details, tickets, documentation, and manage any changes.

• Keep travel and activity calendars updated, align schedules, arrange ground transportation, private drivers, car rentals, accommodations, and travel insurance.

• Maintain accurate records, documentation, and correspondence; review invoices, supplier statements, payment statuses, booking conditions, cancellation policies, deadlines, and reservation holds.

• Compile daily task updates, prioritize requests, and ensure effective shift handovers.

• Track incoming requests, adapt to shifting priorities, and collaborate with the Travel & Lifestyle team and other departments.

• Facilitate seamless communication and continuity of service across shifts.

⛳️ Requirements

• A minimum of 3 years of experience as an Executive Assistant, Personal Assistant, Travel Coordinator, or in a comparable role supporting senior executives or high-net-worth individuals.

• Demonstrated expertise in organizing international travel; familiarity with private aviation, VIP airport services, or GDS platforms is a significant advantage.

• Openness to international travel and the ability to accompany executives as needed.

• Exceptional organizational, multitasking, and time management capabilities.

• Strong communication, negotiation, and problem-solving skills.

• Outstanding attention to detail and the ability to foresee needs before they arise.

• A proactive, service-oriented approach and the capacity to remain composed under pressure.

• High levels of professionalism, discretion, and confidentiality.

🏝️ Benefits

• International Work Environment: Collaborate with global destinations, premium hospitality partners, and international service providers.

• Remote Flexibility: Enjoy the option to work remotely from any location.

• Structured Work Schedule: Follow a rotational schedule of 2 working days followed by 2 days off, in coordination with another team member.

• Professional Exposure: Acquire experience in supporting executives and managing intricate international arrangements with leading luxury travel providers.

• Travel Opportunities: Potential for international business trips alongside executives.

• Competitive remuneration based on experience and qualifications.