Executive Assistant

This is a fully remote position, open to applicants in District of Columbia.

📋 Description

• Oversee a highly active calendar, manage expense reports, handle confidential correspondence, and arrange both domestic and international travel.

• Uphold professionalism, service excellence, and confidentiality while assisting stakeholders, clients, corporate partners, and senior leadership.

• Act as a reliable gatekeeper for the Vice President by managing time and priorities, prioritizing requests, and escalating sensitive issues.

• Facilitate organizational communication and ensure that projects are completed efficiently and on schedule.

• Adjust to evolving business needs and changing priorities.

• Organize staff and departmental meetings, including scheduling, preparing agendas, managing video conferencing logistics, and creating materials and summaries.

• Represent the organization in interactions with external partners, collaborators, clients, and industry stakeholders.

• Assist in organizing conferences, events, and executive engagements.

• Support departmental operations and special projects, which include processing purchase orders, tracking budgets, and coordinating administrative workflows.

• Foster and sustain collaborative relationships throughout the organization.

• Anticipate business needs and devise solutions for both internal and external stakeholders.

• Coordinate team meetings, leadership retreats, departmental events, and other employee engagement initiatives.

• Integrate feedback and adapt to changing business requirements.

• Execute additional duties and responsibilities as assigned.

⛳️ Requirements

• A minimum of 6 years of experience supporting senior-level executives in a fast-paced, dynamic environment.

• Preferred experience within the Biopharma, Medical Device, or Scientific industries.

• Advanced proficiency in Microsoft Office Suite applications, including Outlook, Word, Excel, and PowerPoint.

• Demonstrated ability to forge strong partnerships and collaborate effectively with Executive Assistants and cross-functional stakeholders.

• Strong organizational and time-management skills, capable of managing multiple priorities and meeting deadlines.

• Proven professionalism, adaptability, discretion, and sound judgment when dealing with sensitive and confidential information.

• Exceptional attention to detail, proactive problem-solving skills, and the ability to anticipate the needs of executives.

• Ability to establish and maintain trusted, collaborative relationships with internal and external stakeholders at all levels.

🏝️ Benefits

• Eligibility for bonus.

• Stock options.

• Comprehensive benefits package.

• Option for remote work.

• Continuous professional development opportunities.