Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Take full ownership of the CEO’s calendar, adeptly managing ongoing changes, resolving conflicts, and safeguarding uninterrupted time.

• Oversee the operational lifecycle of the Executive Leadership Team, which includes managing meeting agendas, attendance, deadlines, reporting packages, and pre-read distribution.

• Organize agendas and logistics for executive offsites, board meetings, and other in-person engagements.

• Act as a professional point of contact for board members, private equity partners, clients, and internal leadership.

• Monitor executive action items until completion, handle signature routing, and independently advance workflows.

• Manage monthly executive expense reports, ensure compliance tracking, and facilitate internal routing.

• Reconcile transaction details with corporate finance and private equity audit standards.

• Utilize AI tools to consolidate information and enhance workflow efficiency, applying sound judgment to maintain quality.

• Execute other assigned responsibilities as needed.

⛳️ Requirements

• A minimum of 5 years of executive administrative experience supporting C-level leaders.

• At least 3 years of direct support to a corporate CEO in a company with a minimum revenue of $50 million.

• Advanced expertise in Microsoft 365, particularly Outlook, Teams, and SharePoint.

• Practical experience with expense or spend management platforms such as Airbase, Ramp, or Paylocity.

• Familiarity with e-signature solutions including Ironclad, DocuSign, or Adobe Sign.

• Experience with Salesforce for basic information lookup and tracking.

• Proficiency in Claude or a similar large language model.

• Availability to work during core business hours in the Pacific Time zone.

• Willingness to travel occasionally for board meetings, executive offsites, and company events.

• Must have legal eligibility to work in the United States.

• Preferred experience in a private equity-backed, venture-scaled, or rapidly growing organization.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Tuition reimbursement programs.

• Lifestyle reimbursement options.

• Tailored mindfulness and fitness initiatives.

• Flexible paid time off policy.

• Opportunities for professional and personal development.

• Exposure to a wide array of ideas, expertise, and projects across various industries.

• Internal mobility and career advancement opportunities.

• Autonomy and accountability in your role.

• Employee recognition programs.

• Accommodations provided throughout the interview and employment process.