Executive Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee a dynamic and evolving calendar that includes internal leadership meetings, strategic reviews, engagements with customers and partners, and cross-functional operating schedules.

• Organize both domestic and international travel, including itineraries, logistics, and related expense management.

• Anticipate the needs of executives, safeguard their time, and ensure they are well-prepared for important meetings, decisions, and engagements.

• Prepare and coordinate briefing materials, agendas, background notes, and follow-up items for executive meetings.

• Support the organization’s operating rhythm by planning meetings, team checkpoints, and priority reviews.

• Serve as a professional point of contact for internal and external stakeholders.

• Monitor action items, commitments, and deadlines to guarantee timely execution.

• Collaborate with the Office of the President, executive assistants, and cross-functional partners.

• Enhance administrative processes, communication flow, and executive support practices.

• Assist in onboarding new members to the Revenue Operations team.

• Provide primary support to the SVP of Revenue Operations and secondary support to the immediate leadership team.

⛳️ Requirements

• 10+ years of experience supporting C-level or senior executives in a fast-paced, high-growth, or highly matrixed environment.

• Proven capability to manage complex scheduling, travel across global time zones, and competing priorities with minimal oversight.

• Exceptional organizational skills paired with a keen attention to detail.

• Strong written and verbal communication skills, complemented by a polished and professional demeanor.

• Demonstrated ability to gather and manage highly sensitive and confidential information with discretion.

• Strong judgment, problem-solving skills, and a proactive, service-oriented mindset.

• Comfort in working with senior stakeholders and cross-functional teams, both internally and externally.

• Ability to adapt swiftly, remain composed under pressure, and uphold high standards for execution.

• Willingness to travel as necessary.

• Proven experience leveraging AI technologies to enhance decision-making, streamline workflows, and improve efficiency to drive business outcomes.

• Experience collaborating with executive leadership teams and navigating highly dynamic operational environments.

• Proven track record of quickly establishing trust and functioning as an extension of an executive leader.

• Strong proficiency with Google Suite, calendar management, travel, presentation, expense, and collaboration tools.

• Knowledge of and experience using generative AI and agentic tools to accomplish complex tasks within tight timeframes.

• Experience in event and off-site planning.

• This role is expected to be based remotely on the West Coast of the United States, aligned with Western Time.

🏝️ Benefits

• Competitive compensation package and equity awards.

• Comprehensive wellness programs addressing both physical and mental health.

• Generous vacation and holiday offerings for relaxation and recharge.

• Paid parental and adoption leave policies.

• Opportunities for professional development available to all employees, regardless of level or role.

• Employee networks, geographic neighborhood groups, and volunteer opportunities to foster connections.

• A vibrant office culture featuring world-class amenities.

• Performance bonuses.

• Equity grants.

• Health insurance coverage.

• 401k retirement plan.

• Paid time off policy.