Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Offer executive assistant services to several senior leaders.

• Oversee intricate scheduling across multiple calendars for executives in different time zones.

• Address recurring scheduling conflicts, arrange international meetings, and manage last-minute changes.

• Monitor leaders’ commitments, follow up on outstanding items, and prepare them for future engagements.

• Manage inboxes, prioritize tasks, and respond on behalf of senior leaders when appropriate.

• Arrange travel and manage expense reports.

• Organize meetings, document notes, and ensure follow-up actions are completed.

• Collaborate with external stakeholders, including technology executives, academic researchers, and community volunteers.

• Develop and enhance templates, trackers, and automated processes to create efficient support systems.

• Handle sensitive information with utmost discretion.

⛳️ Requirements

• Proven experience in managing complex, multi-calendar scheduling for several executives across various time zones, including handling recurring conflicts and international meetings.

• Strong ability to keep leaders on track by monitoring commitments, following up on pending items, and preparing them for upcoming tasks.

• Experience in inbox management, including the ability to identify priorities and respond on behalf of senior leaders when necessary.

• Proficient in managing travel arrangements, expense reports, meeting preparations, notes, and follow-ups.

• Skilled in coordinating with external stakeholders such as executives from leading technology firms, academic researchers, and community volunteers.

• Capability to create and refine repeatable systems, including templates, trackers, and automations.

• Aptitude for handling confidential information with total discretion.

• Ability to adjust communication styles to suit a diverse range of stakeholders.

• Demonstrated technical curiosity.

• Experience in remote work environments.

• Excellent written and spoken English communication skills.

• Competency in managing personal time effectively and assisting senior leaders in managing theirs through effective communication and influence.

• Strong critical thinking skills and adaptability to changing information and ambiguity.

• Familiarity with Google Workspace and a willingness to learn new tools.

• CEFR English proficiency level is required for the application.

• Resume must conform to the Coconut VA Profile Template and be submitted in English.

• A 1-minute introduction video, preferably recorded with Loom, must be provided with a working link.

🏝️ Benefits

• Competitive Salary.

• 13th Month Pay.

• Paid Time Off: 12 days of PTO.

• 12 paid US holidays.

• Maternity & Paternity Leave.

• Comprehensive Healthcare.

• Life Insurance included in the full-time HMO plan.

• Mental Health Support, including consultations and wellness resources.

• Milestone Gifts & Birthday Treats.

• Team Experiences, including island getaways, virtual town halls, and regional meetups.

• Supportive network for learning, growth, and connection.