This is a fully remote position, open to applicants in Colombia, +4 more countries.

📋 Description

• Oversee and manage calendars, arrange appointments, and coordinate meetings and travel plans for clients.

• Utilize software tools akin to Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or HubSpot to establish and uphold systems.

• Manage incoming and outgoing communications, including emails, phone calls, and other forms of correspondence.

• Assist in the preparation and distribution of reports, presentations, and various documents.

• Deliver outstanding client service by promptly addressing inquiries and concerns.

• Administer multiple mailboxes for clients such as the CEO and COO.

• Work collaboratively with team members to ensure smooth operations and support across departments.

• Uphold confidentiality and discretion when managing sensitive information.

• Identify ways to enhance efficiency and effectiveness in administrative processes.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant or in a similar administrative role.

• Strong organizational, time-management, and multitasking skills.

• Exceptional written and verbal communication abilities.

• Knowledge of managing social media platforms and content management systems.

• Capacity to maintain confidentiality and manage sensitive information.

• Willingness to work within US time zones (PST, EST, CST).

• High school diploma or its equivalent.

• Reliable and high-speed internet connection, ideally 25 MBPS or above, with a backup for power outages or service provider issues.

• Personal computer or laptop with at least 8GB RAM, and a processor equivalent to Core i5 / AMD Ryzen 3 / 2013 Mac or higher; must run Windows 10 or above / Catalina 10.15 or newer; equipped with updated web browsers and security software; 500GB/128 SSD storage.

• Noise-canceling headset/earphones and a webcam with a resolution of 720p or higher.

• A designated, quiet, and well-organized workspace free of distractions.