Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee and organize administrative functions for the executive.

• Review and manage emails, including crafting responses and follow-ups.

• Develop email drafts that accurately capture the executive's tone and communication style.

• Follow up with clients, contacts, and stakeholders to ensure actions are taken.

• Keep track of outstanding tasks and proactively remind the executive of any matters needing attention.

• Assist in coordinating events, invitations, attendees, and customer communications.

• Handle logistics for company events and executive engagements.

• Research and coordinate with vendors and suppliers, including promotional merchandise and company swag.

• Place orders and arrange for the delivery of materials and supplies.

• Utilize HubSpot and other internal systems to manage administrative requests independently.

• Maintain precise records and information across Google Sheets and other Google Workspace tools.

• Provide general executive-level administration and assist with ad hoc projects.

• Identify opportunities to enhance processes and improve the executive's daily workflow efficiency.

• Take full ownership of assigned tasks from initiation to completion, ensuring nothing is overlooked.

• Deliver high-level administrative and operational support to a busy executive.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, preferably supporting senior executives or high-level professionals.

• Experience in a fast-paced environment where priorities can shift rapidly.

• Excellent proficiency in written and verbal English.

• Outstanding attention to detail and accuracy.

• Strong organizational and time-management capabilities.

• Highly responsive and dependable.

• A proactive, self-motivated approach to work.

• Excellent follow-through and accountability for tasks.

• Comfortable managing confidential information and executive communications.

• Ability to "manage up" by proactively identifying outstanding actions and ensuring the executive remains accountable.

• Strong judgment in determining what should be handled independently versus what needs escalation.

• Able to work with multiple software platforms and quickly adapt to new systems.

• Practical experience with AI tools, specifically Claude.

• Experience in creating or working with AI prompts, integrations, connections, or custom AI skills is highly desirable.

• Preferred software experience includes: HubSpot, Claude / AI tools, Google Workspace, Google Sheets, Slack, Ramp.

• Availability for part-time work: 20 hours per week, from 9:00 AM to 1:00 PM ET.

🏝️ Benefits

• 100% remote work.

• $50 birthday bonus.

• $200 testimonial bonus.

• No tracking required.