Executive Assistant

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee and coordinate all travel arrangements from start to finish: including flights, accommodations, ground transportation, and modifications or cancellations as necessary.

• Directly manage airline modifications when required, involving priority airline loyalty services on behalf of the founder.

• Monitor all conference commitments and their respective deadlines: registrations, hotel allocations, speaker biography updates, and presentation submissions.

• Maintain a collective travel and events tracker to ensure that dates, locations, confirmations, and deadlines are easily accessible.

• Equip the founder with a comprehensive briefing prior to each trip: detailing the destination, agenda, and confirmed arrangements.

• Oversee the founder's calendar across various businesses, ensuring it remains accurate and up-to-date.

• Manage the founder's email inbox: prioritize, organize, highlight items requiring attention, and handle routine communications.

• Dispatch gifts to clients, partners, and contacts on behalf of the founder.

• Assist in the upkeep of the CRM for the software startup.

• Utilize AI tools daily to enhance efficiency and maintain organized shared documents.

• Operate behind the scenes; there is no client-facing or phone work, except for occasional airline communications.

⛳️ Requirements

• 3–4+ years of experience as an Executive Assistant, preferably supporting a founder or frequent traveler.

• Proficient in travel management, including handling complex multi-city and international itineraries.

• Daily, confident usage of AI tools: Claude, ChatGPT/OpenAI, and coding assistants (experience is a plus).

• Familiarity with Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets).

• Use of Slack and WhatsApp for daily communication.

• Experience with secure, shared credential management tools (e.g., 1Password).

• Background in CRM; experience with modern relationship management platforms is a plus, but any CRM experience will be advantageous.

• Highly organized, detail-oriented, and proactive in approach.

• Capable of solving problems and providing options, rather than posing questions.

• Excellent written English and prompt, reliable communication skills.

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• NO TRACKER. NO PROBLEM