Executive Assistant – Administrative Support

This is a fully remote position, open to applicants in New Jersey, +1 more state.

📋 Description

• Oversee calendars for two executives in the Enterprise sector across various time zones.

• Schedule, prioritize, and coordinate meetings in alignment with strategic and business objectives.

• Create agendas, pre-meeting briefs, and follow-up action items.

• Monitor customer meetings and ensure that account teams and sponsors are adequately prepared.

• Manage the time of executives and teams with customers to facilitate sales growth.

• Organize domestic and international travel arrangements.

• Prepare and submit expense reports and purchase requests in compliance with company policy and PO processes.

• Coordinate Quarterly Business Reviews (QBRs), sales kickoffs, leadership meetings, workshops, town halls, and visits from customers or executives.

• Handle event invitations, pre-reads, room or virtual setups, catering, and visitor access.

• Oversee the collection and review of content for events.

• Assist in onboarding new sales hires.

• Manage interview schedules in collaboration with the Recruiting team.

• Act as a primary contact for supporting Executive leaders, enabling functions, and business partners.

• Monitor deadlines, submissions, approvals, and onboarding procedures; send reminders as necessary.

• Maintain distribution lists, organizational charts, shared sites, and team folders.

• Provide insights and recommendations to facilitate decision-making.

• Advocate for AI and technology-driven solutions to enhance workflows and boost productivity.

⛳️ Requirements

• Background in business administration, management, or a related field.

• Demonstrated experience as an Executive Assistant or in a comparable role, ideally supporting multiple senior executives.

• Strong organizational and project management capabilities.

• Ability to prioritize and handle multiple tasks effectively.

• Exceptional communication and interpersonal skills.

• Proficiency in the Microsoft Office suite.

• Familiarity with project management tools and technology solutions.

• Strategic mindset with the ability to anticipate needs and uncover opportunities for improvement.

• Flexibility and adaptability in a fast-paced, dynamic work environment.

• Capacity to navigate through ambiguity and change.

• Previous experience in a commercial, high-growth, or technology-driven organization is advantageous.

🏝️ Benefits

• Participation in an annual incentive program.

• Benefits offered by Pearson (specific benefits linked externally but not detailed in the posting).

• Opportunity for remote work arrangements.