Executive Administrative Assistant – Law

This is a fully remote position, open to applicants in Slovakia.

📋 Description

• Oversee and coordinate the daily functions of the Head of Law EMEA & APAC while providing support to the regional Legal organization

• Develop presentations and management materials by gathering and consolidating contributions from regional Legal teams, internal business partners, and other stakeholders

• Organize meetings, workshops, team-building activities, and other events, both virtual and in-person, including moderation, taking minutes, and following up on action items

• Communicate and coordinate with colleagues and senior stakeholders across the EMEA and APAC regions

• Maintain organizational information, team structures, and other content across SharePoint, ConNext, Microsoft Teams, and the Intranet

• Independently coordinate smaller projects while also supporting broader Legal initiatives

• Monitor and follow up on team KPIs, objectives, and action items

• Manage international business travel arrangements independently

• Assist in managing emails, phone calls, and daily priorities

• Administer legal matters and prepare reports and analyses from the matter-management system

• Create and manage purchase orders in CEOS and coordinate invoices from external law firms throughout the region

• Liaise with courts and notaries to obtain extracts, notarized documents, apostilles, and other official documentation

⛳️ Requirements

• 8+ years of professional experience, ideally in an Executive Assistant role or a similar coordination position within an international organization

• A high level of discretion, reliability, and independent judgment

• Exceptional communication, organizational, and stakeholder management skills

• Fluency in English, as approximately 80% of the role requires proficiency in English

• Advanced proficiency in Slovak or Czech

• Strong expertise in Microsoft 365, particularly Outlook, PowerPoint, Excel, Word, Microsoft Teams, CoPilot, and OneDrive

• Experience with AI, Power BI, and/or project management would be advantageous

🏝️ Benefits

• Variable component of salary

• Additional benefits