Administrative Assistant – HR & Training

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist with onboarding, maintaining HR records and compliance, managing training and learning programs, fostering employee engagement and culture, and handling general administrative tasks.

• Organize credentialing setup for newly hired employees.

• Dispatch welcome emails and distribute surveys to new hires.

• Gather and systematize documents related to new hire training plans and upload completed records into ADP.

• Support virtual orientation sessions, set up IT access, and troubleshoot issues.

• Oversee the 90-day review process and follow up with supervisors.

• Maintain records of employee credentials and perform quarterly audits of licenses and certifications.

• Monitor and document compliance requirements for staff, including flu records and competencies.

• Upload and categorize HR and training documents within the ADP Documents and Talent tabs.

• Conduct quarterly audits of all-staff emails.

• Assist with course assignment and completion tracking in the ADP Learning Management System.

• Facilitate internal quarterly safety and harassment training programs.

• Provide external training resources and support with training agreements.

• Create and maintain work instructions, policies, and procedures.

• Assist with retention initiatives and wellness program activities.

• Coordinate the Made My Day/Kudos recognition program and contributions to the newsletter.

• Send out monthly birthday emails.

• Process scrub orders and aid in eFax management.

• Offer professional support to both staff and management.

• Help with additional HR & Training projects and the onboarding/training of new team members.

⛳️ Requirements

• High school diploma or GED is required.

• A minimum of 2 years of experience in an administrative or similar support position.

• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) is required.

• Must be detail-oriented and highly organized.

• Ability to accurately perform data entry and input tasks.

• Strong verbal and written communication skills are essential.

• Must treat others with compassion and patience.

• Capable of working in a fast-paced, team-oriented environment.

• Excellent interpersonal skills are necessary.

• Compliance with HIPAA policies and procedures is required.

• An Associate’s degree in business, human resources, or a related field is preferred.

• Experience with SharePoint, OneDrive, and Canva is highly preferred.

• Prior experience in the healthcare industry is preferred.

• Employment is contingent upon attesting to health clearance requirements, including proof of vaccination for/immunity to Hepatitis B, Influenza, MMR, Varicella, Tdap, and TB testing.

• Ability to meet physical demands, including standing, walking, driving, lifting up to 50 pounds, extended sitting and computer use, pushing, pulling, stooping, squatting, shifting heavy objects, and potential air travel.

🏝️ Benefits

• Light ground and/or air travel may be required.

• Reasonable accommodations for applicants with disabilities are provided.

• Access to wellness program activities and resources.

• Participation in the Made My Day/Kudos recognition program.

• Equal employment opportunities and protections against discrimination.