Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Generate procurement and vendor requests and oversee the process until contracts are finalized.

• Provide assistance with Microsoft applications, including spreadsheets, Word documents, MS Teams calls, file maintenance, tracking spreadsheets, and supplies management.

• Support Project Managers in editing and formatting correspondence.

• Record meeting notes during Teams calls, prepare meeting minutes, and distribute them accordingly.

• Aid project managers, monitors, and Environment Team members with expense report entries and other necessary tasks.

• Manage work schedules, calendars, and coordinate internal and external meetings and calls.

• Collaborate with the project team, clients, internal staff, and subcontractors.

• Establish and maintain electronic files and folders on the company server.

• Prepare various communications, including memos, emails, invoices, monthly status reports, after-action reports, and other correspondence.

• Assist in processing new-hire paperwork and vetting procedures.

• Facilitate the mobilization of new monitors by arranging flights, truck rentals, and lodging as necessary.

• Execute other professional administrative duties as assigned.

⛳️ Requirements

• Bachelor’s degree in any field (B.A. or B.S.).

• Minimum of five years of prior administrative experience.

• Excellent writing skills.

• Must sign a non-disclosure agreement for specific projects.

• Required to complete I-9 verification and related new-hire vetting paperwork.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) program with employer matching contributions.

• Paid vacation and sick leave.

• Employer-paid basic life and AD&D insurance.

• Employee Assistance Program.

• Flexible work environment.

• Critical illness coverage.

• Accident insurance.

• Identity theft protection.

• Pet insurance.

• Equal Opportunity/VEVRAA federal contractor employment protections.