Executive Administrative Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Execute administrative duties, data entry, and data mining tasks.

• Oversee and uphold precise records within the CRM.

• Assist with the management of CRM and marketing automation efforts.

• Upload and categorize material and labor invoices.

• Process and remit payments for invoices and bills.

• Allocate invoices and credits to the corresponding jobs.

• Prepare and issue weekly payments for crews and subcontractors.

• Process and monitor adjuster fees.

• Ensure accurate job-related billing and payment documentation.

• Monitor and reply to email communications.

• Manage and return calls received via the answering service.

• Maintain organized and current records across QuickBooks Online and AccuLynx.

• Provide additional administrative and operational support as necessary.

⛳️ Requirements

• Proven experience with QuickBooks Online (QBO) – Required.

• Proven experience with AccuLynx – Required.

• Prior experience in an administrative or executive administrative support capacity.

• Experience with invoicing, billing, accounts payable, or bookkeeping tasks.

• Familiarity with CRM management and data entry processes.

• Exceptional attention to detail and accuracy.

• Excellent written and verbal communication skills in English.

• Strong organizational and time-management abilities.

• Capability to prioritize tasks and manage ongoing deadlines.

• Comfortable with email and phone communications.

• Ability to work autonomously and take initiative.

• Preferred: experience in the roofing, construction, restoration, or contracting industries.

• Preferred: knowledge of job costing and assigning expenses to specific projects.

• Preferred: experience in processing payments for crews and subcontractors.

• Preferred: understanding of insurance-related procedures and adjuster fees.

🏝️ Benefits

• Competitive salary and opportunities for advancement.

• Comprehensive health and wellness benefits.

• Flexible work schedule and remote work options available.

• Supportive team environment with ongoing training and development.

• Employee recognition programs and incentives.