Events & Experiences Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Strategically plan and implement Arbital Health's annual company Summit.

• Develop and oversee event timelines, checklists, budgets, project plans, and run-of-show documents.

• Organize venues, catering, transportation, lodging, entertainment, audiovisual needs, activities, signage, promotional items, shipping, inventory, and other logistical aspects of events.

• Collaborate with internal stakeholders on programming, speaker arrangements, team activities, and company-wide communications.

• Handle relationships with external vendors, including managing contracts, invoices, and logistics.

• Ensure seamless onsite execution and act as a primary point of contact before and during events.

• Foresee potential issues and create proactive solutions.

• Conduct follow-ups after events and document key learnings.

• Oversee participation in industry conferences, trade shows, and external events.

• Manage registrations, sponsorship logistics, booth materials, shipping, promotional items, and staffing.

• Collaborate with Marketing, Sales, Customer Success, and other departments to prepare for events.

• Assist with webinars and virtual events, including scheduling, speaker preparation, platform setup, registration tracking, and day-of support.

• Maintain comprehensive event calendars, project trackers, budgets, expenses, invoices, deadlines, and deliverables.

• Plan and execute internal company events, team gatherings, celebrations, offsites, and employee experiences.

• Develop standardized event planning processes and checklists.

• Occasionally travel for conferences, the Summit, offsites, and other company events.

⛳️ Requirements

• 3+ years of experience in event planning, coordination, hospitality, marketing events, corporate events, or a related field.

• Outstanding organizational and project management abilities.

• Strong attention to detail.

• Capability to manage multiple events, priorities, and deadlines concurrently.

• Excellent communication skills and follow-through.

• Comfortable coordinating with executives, employees, customers, vendors, and external partners.

• Proactive, problem-solving attitude with a strong willingness to take initiative.

• Strong vendor management and relationship-building skills.

• Comfortable overseeing budgets, invoices, and event-related expenses.

• Ability to remain calm and resourceful when plans shift or issues arise.

• Willingness to travel for events as required.

• Genuine passion for creating memorable experiences.

• Positive attitude and enthusiasm for crafting engaging experiences.

• Must be legally authorized to work in the United States for the duration of employment.

• This position does not qualify for employer-sponsored immigration sponsorship, now or in the future.

• Must be able to work in the United States without requiring employer sponsorship.

🏝️ Benefits

• Generous equity grants in the form of ISO stock options.

• Comprehensive benefits package with significant employer contributions for health, dental, and vision insurance.

• 4% 401(k) match.

• Flexible paid time off (PTO).

• Weeklong winter shutdown.

• 10 holidays each year.

• Quarterly team offsite events.

• Opportunity to develop a critical software platform that accelerates the transition to value-based care within the American healthcare system.